Transaction Manager/Executive Assistant Openshaw Real Estate Group Gilbert, AZ Job Details Full-time From $50,000 a year 8 hours ago Benefits Paid time off Employee discount Flexible schedule Qualifications Interpersonal skills Executive administrative support Records management Problem-solving Time management Full Job Description Job Summary Openshaw Real Estate Group is a small real estate team serving the greater Phoenix metro area, affiliated with Keller Williams Integrity First. We help families buy, sell, and invest across the East Valley, and we run a growing property management business. We're hiring an Operations Manager/ Executive Assistant to be the engine behind every transaction. You'll own the process from signed agreement to closing, lead our virtual assistant team, coordinate property management, and protect the Team Owner's time so our agents can focus on clients. Your top priority is clear client communication. If you love systems, catch details others miss, and enjoy keeping a lot of moving parts on track, this role is for you. Duties Oversee all aspects of buyer, seller & rental transactions from a listing/buy appointment to closing and effectively manage the administrative tasks involved in closing a sale Provide exceptional customer service throughout the entire closing process Be the first point of contact/resource for all questions that arise throughout the closing process Act as a liaison between the clients, agents, title/escrow companies, and mortgage lenders throughout the transaction with frequent communication Communicate regularly with the client to educate them on the transaction process, send reminders, check-in on needs or questions, and provide updates and "next step" expectations Oversee all property management coordination including but not limited to lease writing, client communication & repair scheduling Assist in finding more property management opportunities Follow up with clients after the sale to check-in and request 5 star reviews Oversee virtual assistants completing the following oMaintaining accurate and compliant files for all transactions o Coordination of inspections, assist in gathering bids and repair estimates, and coordinate completion of repairs o Submission of all necessary documentation to office broker for file compliance o Scheduling and coordinating of closings/signings, moving, and possession schedules o Updating and maintaining all clients records in the company CRM or database o Maintaining and implementing drip campaigns and regular automated client communications o Managing all contingency deadlines in the contract and follow up with individuals as needed to ensure all deadlines and contingencies are met o Understanding the contracts in order to summarize all important terms, conditions, and contingency dates

• Protect team members' time, and support and assist the CEO and team o Manage Team Owners Calendar o Manage Team Owners Inbox o Solve or direct all emails, CRM tasks and phone calls o Assist in the assembly of all necessary paperwork for listing and buying appointments Skills
• Ability to maintain confidentiality and understand the importance of discretion
• High level of integrity and accountability
• Multitasking, time management, and organizational proficiency
• Critical thinking and problem solving abilities
• Strong written and verbal communication skills
• Knowledge of general computer applications and programs
• Willingness to learn and develop new systems and processes
• Team player mentality Position requires becoming a licensed real estate agent within 60 days of being hired

Pay:

From $50,000.00 per year

Benefits:

Employee discount Flexible schedule Paid time off Application Question(s): Do you have or have the ability to get an AZ Real Estate License?

Work Location:

In person