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Real Estate Personal Assistant & Transaction Coordinator
Job
Wells Group Real Estate
Durango, CO (In Person)
$55,120 Salary, Full-Time
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Job Description
The Wells Group of Durango Real Estate Brokerage- Durango, CO The Wells Group of Durango is a well-established real estate brokerage seeking a highly organized, proactive, and detail-oriented Real Estate Personal Assistant & Transaction Coordinator to support 2 high-producing real estate agents. The ideal candidate thrives in a fast-paced environment, communicates with clarity and confidence, and takes genuine ownership of outcomes. We are a locally owned, independent brokerage with a strong reputation and deep roots in the Durango and greater Southwest Colorado community. The Wells Group values professionalism, teamwork, and providing a positive work atmosphere where people know each other, support one another, and celebrate successes together. Through annual company parties, team gatherings, community events, sponsorship investments, and local nonprofit volunteering, there are many opportunities to gather as a company as well as contribute to Southwest Colorado. Key Responsibilities Personal Assistant Duties Manage the agent's calendar, schedule showings, appointments, and meetings Screen and respond to emails, calls, and messages on behalf of the agent Prepare listing presentations, CMA reports, buyer packets, and marketing materials Coordinate open houses, photography sessions, staging, and vendor appointments Maintain and update CRM database Handle administrative tasks as needed Research properties, neighborhoods, market trends, and comparable sales Order and track sign installations, lockboxes, and listing supplies Transaction Coordinator Duties Open and manage transaction files from executed contract through closing Prepare, review, and distribute all transaction documents and disclosures Track all contingency deadlines and ensure timely completion of contract milestones Coordinate communication between buyers, sellers, lenders, escrow/title, inspectors, and agents Order inspections, appraisals, and title/escrow services; track status of each Ensure all compliance documents are complete, signed, and submitted to the brokerage Maintain an organized transaction management system Send regular status updates to clients and all parties throughout the transaction Attend or coordinate final walk-throughs and closing appointments as needed