Real Estate Administrative Assistant Tamra Wade Team | New Construction Real Estate Job Overview The Tamra Wade Team specializes in new construction real estate and is seeking an organized, dependable, and detail-oriented Administrative Assistant to support our operations and the owner. You will work closely with our operations lead to keep transaction files organized, information accurate, and deadlines on track. We are looking for someone who takes initiative, communicates professionally, and follows through without needing constant reminders. This position requires working in our office. Proficiency in Microsoft Excel is required. Responsibilities Provide administrative support to the operations lead with contracts, pending sales, and closings. Organize transaction files and review for missing documents, signatures, and required information. Track contract deadlines, maintain closing calendars, and follow up on outstanding items. Communicate with agents, builders, buyers, lenders, and closing attorneys as directed. Request and track updates on financing, appraisals, construction progress, and closing readiness. Assist with preparing and processing contract documents, amendments, and closing paperwork under the operations lead's direction. Create and maintain Excel spreadsheets to track sales, pending contracts, closings, and community information. Maintain accurate reports and transaction records. Gather closing documents and information needed for commission processing. Schedule meetings and prepare correspondence and other materials. Follow established office procedures to keep files complete and accurate. Assist with data entry, filing, office coordination, and special projects. Handle confidential information with discretion. Qualifications Previous administrative or office support experience required. Proficiency in Microsoft Excel required, including creating and maintaining spreadsheets, using formulas, sorting and filtering data, and preparing reports. Proficiency in Google Workspace (G Suite), including Gmail, Google Drive, Docs, Sheets, and Calendar, as well as Microsoft Word and Outlook. Real estate transaction or contract-to-close experience strongly preferred. New construction real estate experience is a plus. Experience with Dotloop or similar transaction management software is a plus. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities and follow up consistently. Comfortable taking direction and working independently on assigned tasks. Dependable, proactive, and professional. How to Apply Please submit your resume and a brief introduction describing your administrative experience, Excel proficiency, and any experience supporting real estate contracts, closings, or new construction communities.

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) Paid time off

Work Location:

In person