Hancock Estabrook, LLP one of Upstate New York's leading law firms, is seeking a full-time Trusts & Estates Legal Assistant. Responsibilities

• Provide administrative and legal support to attorneys in the Trusts & Estates practice group.
• Prepare, revise, and format estate planning documents including , powers of attorney, and health care directives.
• Coordinate the execution of estate planning documents, including scheduling signing meetings and arranging witnesses and notaries.
• Assist with probate and estate administration matters, including preparation of court filings and related documents.
• Maintain and organize client files within the firm's document management system.
• Communicate with clients, financial institutions, and other third parties regarding document requests and administrative matters.
• Manage attorney calendars, schedule client meetings, and track important deadlines.
• Prepare engagement letters, open new matters, and assist with client intake processes.
• Enter attorney time and assist with billing and expense processing as needed.
• Maintain strict confidentiality when handling sensitive client and financial information. Qualifications
• Prior experience as a legal assistant or paralegal in trust and estates law. 2+ years highly preferred.
• Strong documents, probate procedures, and trust administration.
• Proficiency with Microsoft Office programs (Word, Outlook, Excel).
• Excellent attention to detail, organization, and time management skills.
• Strong written and verbal communication skills, including the ability to interact professionally with clients and third parties.
• Ability to handle confidential information with discretion.
• Comfortable working independently and as part of a team in a fast-paced legal environment.
• Ability to multitask and prioritize tasks for multiple attorneys.
• Notary Public (or willingness to become one).

Benefits Hancock Estabrook offers a competitive salary and benefits package including medical, dental and vision coverage; a 401(k) and profit-sharing retirement plan; paid holidays, vacation, and sick time; 35-hour work week; Firm paid Group Term Life and LTD insurance. Training and professional development opportunities provided along with the opportunity to work with a diverse client base within an environment of teamwork and collaboration. The pay range for this position is $26.00-$30.00 per hour and represents the firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including the candidate's years of experience, qualifications and skill set. Join a workplace that was selected as a 2026 Best Companies to Work for in New York. Interested candidates are encouraged to submit a resume and cover letter in confidence to: Hr@hancocklaw.com Hancock Estabrook, LLP is an Equal Opportunity Employer.

EEO M/F/D/V

Job Type:

Full-time Pay:

$26.00 - $30.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Experience:

Law office: 1 year (Preferred)

Work Location:

In person