The Elisha Hardy Team - Berkshire Hathaway HomeServices Northeast Real Estate About the Elisha Hardy Team The Elisha Hardy Team is a busy, relationship-focused real estate team serving buyers, sellers, investors, and property owners throughout Maine. Led by Elisha Hardy, a licensed real estate broker with more than 21 years of industry experience, our team is committed to providing responsive, professional, and caring service to every client. We are looking for an organized, dependable, and proactive Administrative Assistant who enjoys helping people, managing details, and keeping a fast-moving team on track. Experience preferred, real estate license preferred but not required Position Overview The Real Estate Administrative Assistant will provide day-to-day administrative and marketing support for the team. This person will help manage communications, organize transaction and listing information, maintain client records, coordinate schedules, and ensure important deadlines and follow-up tasks are completed. The ideal candidate is comfortable working independently, communicates professionally, and can manage several priorities without losing attention to detail. Responsibilities Answer and respond to phone calls, emails, texts, and client inquiries Maintain and update contacts, notes, tasks, and follow-up plans in the team's CRM Assist with preparing new listings, listing documents, property information, and marketing materials Coordinate photography, inspections, showings, open houses, appointments, and vendor access Track important listing, contract, and transaction deadlines Organize electronic files and ensure documents are complete and properly stored Assist with social media posts, email campaigns, property flyers, and online marketing Communicate with clients, agents, lenders, attorneys, inspectors, photographers, contractors, and other vendors Prepare meeting agendas, reports, spreadsheets, and team updates Help maintain the team calendar and schedule appointments Follow up with leads and clients as directed Protect confidential client, business, and transaction information Assist with additional administrative projects as needed Qualifications Previous administrative, customer service, office, or real estate experience preferred Strong written and verbal communication skills Excellent organization and time-management abilities High attention to detail and ability to meet deadlines Comfortable learning and using new technology Proficiency with email, Google Workspace, Microsoft Office, and online scheduling tools Experience with real estate CRMs, MLS systems, Canva, or transaction-management software is a plus Ability to work independently while also contributing to a team Professional, dependable, positive, and willing to take initiative Ability to handle confidential information with discretion Maine real estate license is helpful but not required What We Are Looking For We are looking for someone who does not simply wait to be told what to do. The right person will notice what needs attention, ask thoughtful questions, follow through on commitments, and help create a smooth experience for both the team and our clients. Real estate can be fast-paced, so flexibility, patience, good judgment, and a calm approach are important. This position is ideal for someone who enjoys variety, problem-solving, and being an important part of a growing team.

Pay:

From $20.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Bangor, ME 04401