Real Estate Administrative Assistant, Title & Closing CLOSED® Title | Pleasant View, TN | Full-Time CLOSED® Title (www.closedtitle.com) the #2 fastest growing title company in America according to INC Magazine 2026 is hiring a Real Estate Administrative Assistant for our Pleasant View, TN office. We are an attorney-owned, technology-driven title company. Our technology platform moves the real estate closing process online, and we build and use the latest software to give clients a better experience. You'll work alongside our experienced local team. We have a fun, startup culture. If you like coming to work to delight current clients and want to help us win new ones, this role is for you. Visit our website to see how CLOSED is title reinvented. Who We're Looking For You might already work in real estate or title. Or you might come from insurance, a law office, banking, or a busy office, and have a strong interest in real estate. Either way, you're detail-oriented, organized, and dependable, and you want to grow a career in a rewarding field. If you like getting things exactly right, keeping many moving pieces on track, and being the person clients rely on, we'll teach you the title business. What You'll Do Client & Partner Communication Answer incoming calls and emails from buyers, sellers, real estate agents, lenders, and attorneys promptly and professionally Give clear, accurate status updates on files and answer general title and closing-process questions, escalating to Senior Processors or attorneys when needed Keep all parties informed throughout the transaction so there are no surprises at the closing table Schedule closings and coordinate times, locations, and signing arrangements (in-office, mobile, or remote) with all parties File Preparation & Processing Support Open new orders and enter transaction details accurately into our title software platform Help Senior Processors prepare files for closing: Order title searches, tax certificates, HOA documents, and surveys Request mortgage payoffs and lien releases Gather required documents from agents, lenders, and clients Track outstanding items and deadlines on multiple files at once, following up until each item is received Check documents for accuracy and consistency: names, legal descriptions, dates, dollar amounts, and signatures Help review settlement statements and closing figures, flagging anything that doesn't match Closings Coordinate real estate closings and, as you gain training, conduct them Walk clients through closing documents in a warm, professional, easy-to-understand way Follow wire fraud prevention and identity verification procedures on every transaction Post-Closing Review signed closing packages for completeness and accuracy: signatures, initials, notarizations, and dates Help with disbursement support, final title policy preparation, and delivery of trailing documents Scan, index, and organize files in our digital system so every file is complete and audit-ready Office Support Keep shared calendars, trackers, and files organized and up to date Handle general administrative tasks that keep the office running smoothly Contribute ideas that improve our processes and client experience What You Bring Experience 1+ year of experience in real estate, title, escrow, mortgage, insurance, legal, or a similar detail-heavy office role Title or real estate closing experience is a strong plus but not required A real interest in real estate and a desire to build a career in the title industry Comfort with computers, email, and learning new software; Microsoft Office or Google Workspace experience preferred A Tennessee Notary Public commission is a plus, or willingness and ability to get one Abilities & Attributes Detail-oriented and accurate: You catch the small errors others miss, like a misspelled name or a transposed number, because in real estate one small mistake can delay a closing.

Highly organized:

You manage many files, deadlines, and follow-ups at once without losing track of anything.

Dependable and accountable:

You follow through on commitments, show up consistently, and own your work from start to finish.

Strong communicator:

You write clear, professional emails and explain things simply on the phone and in person.

Client-focused:

You care about the client experience and respond quickly, warmly, and helpfully.

Self-motivated:

You take initiative, spot what needs doing, and don't wait to be told.

Calm under pressure:

You stay composed and efficient during busy stretches like month-end, tight closing deadlines, and last-minute changes.

Quick learner and adaptable:

You pick up new processes, terminology, and technology fast and adjust when priorities shift.

Trustworthy with sensitive information:

You handle confidential financial and personal information with discretion and integrity.

Comfortable with numbers:

You can review figures, compare documents, and spot discrepancies with confidence.

Team player:

You collaborate well with processors, closers, and attorneys and are happy to jump in where needed.

Process-minded:

You follow procedures and checklists consistently, especially for compliance and fraud prevention. Why CLOSED® Competitive benefits package, including medical coverage and 401(k) with company match Fun, energetic startup culture inside a growing national company Hands-on training and a clear path to grow into Processor, Closer, or other roles The chance to work with leading-edge real estate technology A supportive local team that loves what it does

Job Type:

Full-time Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) Health insurance Paid time off

Experience:

real estate: 1 year (Required)

Work Location:

In person