Licensed In House Transaction Coordinator Schwartz Realty Group Bryan, TX Job Details Full-time $40,000 - $50,000 a year 9 hours ago Benefits Paid time off Flexible schedule Qualifications Customer communication Google Docs DocuSign In-person customer service Digital signature usage Real Estate License Schedule management Attention to detail Legal drafting E-signature software

Full Job Description Position Title:

Licensed In-House Transaction Coordinator Location:

In-Office | 4103 S. Texas Ave Suite 105, Bryan, TX 77802

Position Type:

Full-Time | Salary Non-Exempt (35 Core Office Hours + Up to 5 Flex Hours)

Compensation:

$40,000 - $50,000 Base Salary (DOE) + Performance Bonuses +

Referral Fees Reports To:

Rachel Schwartz (Director of Operations)

Direct Working Partner:

Greg Schwartz (Lead Agent) About Our Team We are a high-producing, fast-growing real estate team under Keller Williams Realty based in Bryan, TX. On track to complete over 50+ transactions this year across home purchases, sales, and residential leases, we prioritize 5-star client experiences, airtight systems, and a supportive, family-owned team culture. Position Overview We are hiring a detail-oriented, customer-focused, licensed real estate professional to serve as our in-house Transaction Coordinator (TC). You will be the operational engine of our business, handling contract-to-close workflows, drafting legal paperwork, managing compliance, and serving as the primary front-facing administrator for our buyers, sellers, and landlords.

Schedule & Work Structure In-Office Hours:

35 hours per week (7 hours/day, Monday-Friday) at our Bryan office.

Flex Hours:

Up to 5 hours per week reserved for time-sensitive evening or weekend contract drafting.

Flex Schedule Perk:

If no evening or weekend contract work is required during a given week, your work week remains 35 hours at full base pay.

Key Responsibilities Document & Contract Management:

Draft representation agreements (buyer, listing, and lease listing agreements), purchase offers, counteroffers, amendments, and addenda using ZipForms and DocuSign under TREC/Texas REALTOR® guidelines. Summarize incoming offers for seller review.

Pipeline Currency & Morning Huddles:

Lead the daily transaction update during morning team meetings. Keep all checklists in KW Command Opportunities 100% up to date, and execute real-time handoffs (e.g., forwarding surveys to title/lender).

Client & Vendor Communication:

Serve as the primary administrative contact via group text/email alongside the Lead Agent. Schedule inspections, appraisals, and final walk-throughs while keeping clients informed on deadlines.

Compliance & Payday Prep:

Ensure all transactional documents pass KW Market Center compliance early and secure approved Disbursement Authorizations (DAs) sent to title prior to closing.

Licensed Team Backup:

Provide licensed backup support for occasional property access or showings in the Bryan-College Station area when the Lead Agent is unavailable.

Qualifications & Requirements Minimum Requirements:

Active Texas Real Estate License (TREC). 1+ years of experience in real estate, transaction coordination, real estate administration, or property management. Proven customer-facing experience with strong written and verbal communication skills. Proficiency with DocuSign or similar e-signature platforms. Local residency in the Bryan-College Station area with reliable personal transportation. Ability to pass a standard background check and provide professional references.

Preferred Qualifications:

3-4 years of experience in real estate or property management (handling 10+ files/year). Experience with ZipForms, Texas REALTOR® lease contracts, KW Command, and BCS MLS (Matrix). Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Chat).

Compensation, Benefits & Perks Base Pay:

$40,000 - $50,000 / year (Salary Non-Exempt, paid bi-weekly). 100%

Covered Licensing & Dues:

We cover 100% of your

BCSRAR/TAR/NAR

board dues, BCS MLS fees, Supra eKEY access, KW office fees, and TREC continuing education.

Bonuses:

Eligible for team performance bonuses based on company goals.

Referral Income:

Earn referral commissions on any friends, family, or personal contacts who buy, sell, or lease with our team. Paid Time Off (PTO) & Workers' Compensation insurance included. (

Note:

Health insurance is not offered at this time).

Pay:

$40,000.00 - $50,000.00 per year

Benefits:

Flexible schedule Paid time off

Work Location:

In person