Northrop & Johnson California - Sales Assistant Northrop & Johnson Newport Beach, CA Job Details 1 hour ago Qualifications Microsoft Word Deal closing Microsoft Outlook Bachelor's degree Graphic design software Typing Grammar Experience Closing sales Full Job Description The Sales Assistant performs a variety of administrative duties to support the team of Sales Brokers, ensuring the smooth flow of information and following up any secretarial activities related to the whole yacht sale process: From the central agencies' promotion and marketing to the completion of a sale. In his/her role he/she will also be responsible for personal duties, emails, travel schedules and managing the calendar and meeting schedules. Accountabilities Keep the respective Sales Brokers up to date and focused Keeping up to date all the public information, such as technical details, photos, sales status, location of the central agency yachts listed by the Sales Broker. Keeping up to date all the information of the Sales Broker's client portfolios. Following up and keeping a record of all enquiries related to the Sales Broker's central agency yachts. Producing periodic reports on the central agencies activities to help the Sales Broker report to his clients. Assisting the Sales Broker whenever needed. Covering general office duties whenever needed. Sending periodic updates to the yachting industry about the Sales Broker's central agency yachts. Acknowledging and following accurately all the procedures related to incoming enquiries. Acknowledging and following accurately all the procedures related to contract signing (central agencies and sales), including gathering documents to comply with due diligence requirements. Managing brokerage advertising, according to the Sales Broker's requirements. Updating client and deal information in the CRM.

Duties:

Handle all Central Agency preparation, documentation and administration for the Sales Broker. Handle all Due Diligence procedures. Prepare yacht specifications and enter all data in various databases. Liaise with the marketing department for any update of information. Manage the Photo Library of each Central Agency yacht of the Sales Broker. Prepare draft descriptions for each Central Agency yacht of the Sales Broker. Create brochures and other required yacht marketing documentation for use on website and database. Follow up on any changes to yacht data and information to keep details up to date (website, databases). Manage advertising and the selection of yachts to be advertised as advised by the Sales Broker. Prepare marketing materials and communicate to external Brokers and clients. Log and manage enquiries of all Central Agency yachts of the Sales Broker. Organize yacht inspections when required by external Brokers and/or clients. Attend yacht shows and open days, with preparation of relevant documentation for each yacht displayed. Manage client database and prepare yacht selections and mailings as instructed by the Sales Broker. Prepare all administrative documentation for sale or purchase, including Due Diligence reports. Answer the phone, transfer calls and manage any enquiry as per procedures established. Help handle reception duties when the receptionist is unavailable. Manage Sales Broker's inbox - file emails into appropriate folders, delete junk and flyers. Ensure timely response to important emails. Respond to clients, captains, brokers, etc. and N&J staff emails in Sales Broker's "voice". Make travel arrangements, including personal travel. Constantly be up to speed with clients the Sales Broker is working on, learn industry names. Arrange weekly sales briefings with Sales Broker. Handle any other reasonable work related and personal items requested by the Sales Broker. Handle all closing procedures for the respective

Sales Broker Attributes:

Well-presented and businesslike. Strong written, verbal and presentation skills. Self-motivated & self-driven. Ability to work on own initiative. Ability to think ahead and anticipate needs before they arise. Ability to follow precise procedures. Excellent organization skills. Attention to detail and deadlines. Ability to maintain a high level of confidentiality at all times. Ability to work for different people at once, prioritize and multi-task. Ease in interacting with people and handling teamwork. Flexibility and availability when working at yacht shows and company's events.

Required Knowledge, Skills and Experience:

Language Skills:

Bilingual a plus. Closing experience required.

Computer Skills:

MS Word, Excel, Outlook, Adobe (Basic Photoshop, PDF), and Internet. Bachelor's Degree Experience in the yachting industry a must. Excellent grammar and typing skills a must. MarineMax and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, (https://www.e-verify.gov/) including your rights and responsibilities. Experience Required Yachting industry Preferred 5 year(s): PA or Sales Assistant Education Required Bachelors or better

Behaviors Preferred Dedicated:

Devoted to a task or purpose with loyalty or integrity

Team Player:

Works well as a member of a group

Thought Provoking:

Capable of making others think deeply on a subject

Innovative:

Consistently introduces new ideas and demonstrates original thinking

Detail Oriented:

Capable of carrying out a given task with all details necessary to get the task done well Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.