Admin Sales

Admin Sales San Jose, CA Job Details Full-time $28 an hour 5 hours ago Qualifications Microsoft Word Hospitality Contract management Microsoft Excel Microsoft Outlook Presentation software Phone communication Inventory management Event coordination Writing skills Data reporting Mid-level Administrative experience Database administration Shipping & receiving Sales management systems proficiency Data entry Organizational skills Contracts Front desk CRM system proficiency Appointment scheduling Communication skills Marketing Client interaction via phone calls Full Job Description

POSITION SUMMARY

The Sales Administrative Assistant is responsible for providing overall administrative support to the Destination Services Department Sales Department, and other departments on an as-needed basis.

POSITION RESPONSIBILITIES

Provide assigned Sales Managers with administrative support including but not limited to: Support the Sales Manager's sales efforts and customer care. Phone and Customer Correspondence Prepare documents as needed. Light Mail duties Marketing and Sales effort support Calendar and Appointment Management CRM management of assigned managers Provide administrative support to the Sales Department including but not limited to: Gather group room/data for input: Solicit Group History for data entry. MINT group and pick up data input. Room night pickup data entry and reporting Develop and coordinate various reports and projects with Executive Assistant as needed. Process hotel contracts, FUA, and LOA and maintain documentation in EBMS. Handle contracts, deposits, and certificates of insurance and maintain traces in EBMS. Pull definite and lost business reports and send them to hotel partners. Special projects as assigned. Assist and execute assigned logistics for tradeshows and events: Execute assigned logistics for tradeshows and events: Contract booth/exhibitor registration and booth services based on booth needs. Confirm shipping pick-up and delivery schedules. Organize products for tradeshows/events. Assist with on-site coordination of FAM Tour and client events. Track leads from tradeshow and event programs. Work with the Tradeshow & Events Manager to develop reports for tradeshows and events activity. Manage amenity inventory. Work with Sales and Destinations Services Departments for client amenity distribution. Support other Departments as needed, including but not limited to: Plan and coordinate tradeshows and client events in support of sales efforts. Front desk relief coverage on a rotating basis with other staff

JOB REQUIREMENTS 3

to 5 years of Sales/Marketing Hospitality administrative support experience preferred. Strong Computer experience (i.e., Sales CRM & Database Administration, Microsoft Word, Outlook, PowerPoint, Excel) Ability to pay attention to detail and multi-task in a fast-paced environment. Excellent verbal and written communication skills Strong organizational skills and ability to meet deadlines. Enthusiastic, dependable, positive team player Self-starter; professional demeanor Team San Jose is an equal opportunity employer.