Administrative Assistant

• AI Tools & Sales Support $18.50
• 22.

00 per hour | Full-time | In person in Boynton Beach Training provided. No prior AI expertise required.

LEARN PRACTICAL AI SKILLS WHILE HELPING BUSINESSES GROW

We are looking for an organized, dependable administrative assistant who enjoys technology, communicates well with customers, and follows through. You will work directly with our team to support daily business operations, customer service, and sales while learning how to use AI tools to get real work done. You do not need to be an AI expert or a programmer. We provide training on our tools and processes. You do need solid computer skills, a willingness to learn, and the confidence to pick up the phone and help a customer.

WHAT YOU WILL DO

• Answer calls and messages professionally, understand customer needs, and route questions to the right person.
• Follow up with inquiries and prospective customers, schedule appointments, and help move sales opportunities forward.
• Keep customer records, tasks, notes, and follow-up dates accurate in our CRM.
• Use tools such as ChatGPT or Claude to help draft emails, organize information, research questions, and prepare documents. Check the work for accuracy before using it.
• Help prepare quotes, proposals, presentations, and customer onboarding materials using approved information and templates.
• Support the setup and upkeep of business processes, online forms, website content, and simple automations with training and guidance.
• Maintain calendars, spreadsheets, files, and task lists so commitments are kept.
• Document repeatable steps and suggest practical ways to improve daily operations.
• Handle customer and company information carefully and follow our data-handling instructions.

WHAT WE ARE LOOKING FOR

• Clear, professional phone communication and writing.
• Comfort using email, web applications, documents, and spreadsheets.
• Good organization, attention to detail, and reliable follow-through.
• An interest in AI and a willingness to learn new software through practice.
• Comfort speaking with customers and following up on sales opportunities.
• The judgment to ask questions, verify information, and flag issues early.

Experience in administration, customer service, sales support, or a CRM is helpful. Familiarity with AI tools is a plus, but we can train someone who brings strong basic skills and good work habits.

WHAT TO EXPECT

This is a hands-on support role with a mix of customer contact, administrative work, and learning new tools. We are looking for someone who takes ownership of assigned tasks, communicates progress, and helps turn plans into completed work. Starting pay within the advertised range depends on relevant skills and experience.

TO APPLY

Send your resume through Indeed. In a short note, tell us about a time you learned a new tool or helped a customer solve a problem. If you have used AI, share one practical example of what you used it for and how you checked the result. Questions about the position? Contact Ben at 561-566-2121.

Pay:

$18.50

• $22.

00 per hour

Work Location:

In person