Executive Assistant / Sales Support

Office Assistant / Secretary Westfield, Ma 01085

Full-Time & Part-Time Position Available Minimum Pay DOE:

$16.50 Job Description We are seeking a reliable and detail-oriented Office Assistant / Secretary to support the daily administrative operations of our company. This role is ideal for someone who is organized, proactive, and able to manage multiple tasks in a fast-paced environment. We are willing to train the right candidate, including those with little or no experience, as long as they demonstrate a strong work ethic and willingness to learn. Responsibilities Organize office operations and assist team members to improve efficiency Sort and distribute communications in a timely manner Create, update, and maintain accurate records and files Schedule meetings, appointments, and manage calendars Monitor office supplies and handle inventory shortages Troubleshoot office issues and respond to administrative requests Coordinate with team members to ensure compliance with company procedures Maintain professional relationships with customers, vendors, and colleagues Perform receptionist duties including answering phones and greeting visitors Support office and sales staff as needed Skills & Qualifications Experience with QuickBooks preferred, or willingness to learn Experience with On-Screen Takeoff (OST) or similar software preferred, or willingness to learn Familiarity with ERP or other back-office systems is a plus Proficiency in Microsoft Office (Word, Excel, Outlook) Strong organizational and time management skills Excellent communication and customer service skills Problem-solving mindset with strong attention to detail Ability to multitask and work independently Requirements High school diploma or equivalent (preferred) 1+ year of Microsoft Office experience (preferred) 1+ year of customer service experience (preferred) Valid Driver's License (preferred) Training & Growth We are happy to train motivated candidates with no prior experience. This position offers opportunities for growth and advancement within the company. Benefits 401(k) Paid time off Bonus pay opportunities

Work Location:

In person

Job Types:

Full-time, Part-time Pay:

From $16.50 per hour

Benefits:

401(k) 401(k) matching Paid time off Professional development assistance Retirement plan

Experience:

Executive administrative support: 1 year (Preferred)

Work Location:

In person