Sales & Escrow Coordinator

About Capstone Homes Capstone Homes is one of the largest and most established residential builders in Northern Arizona and we are the fastest-growing and most sought-after home builder in the Tri-City area. The Prescott team is looking for a driven and self-motivated candidate for our Marketing Coordinator position. Capstone Homes' culture is inclusive and diverse and is committed to being a quality equal opportunity employer. Our company recruits, employs, develops, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location:

Prescott Valley, Arizona (In-Office)

Schedule:

Full-Time | 40 Hours per Week | Monday-Friday | 8:00 AM - 5:00

PM Classification:

Hourly, Non-Exempt Reports To:

Escrow and Options Manager Position Summary We are seeking a highly organized and detail-oriented Sales & Escrow Coordinator to manage the contract-to-close process while supporting sales operations. This role ensures accurate contract processing, escrow coordination, CRM management, reporting, and website updates to support a seamless buyer experience. Key Responsibilities Contract and Escrow Coordination

• Process new contracts and maintain organized digital files in SharePoint
• Track earnest money deposits, contingencies, and closing timelines
• Coordinate with title companies, lenders, and internal departments
• Send closing letters and review settlement statements and commission instructions
• Maintain escrow reports, sales logs, and related documentation
• Update interactive site maps for new sales and inventory homes CRM, Lead Management and Sales Support
• Manage and assign inbound leads within Lasso CRM
• Maintain accurate prospect records and assist with lead follow-up tracking
• Assist with inbound sales calls and prospect qualification
• Complete CMA data entry and updates Website, Listings and Digital Sales Assets
• Maintain and update website inventory including available homes, pricing and community information
• Audit website, MLS and construction management software for accuracy
• Order, manage and organize photography assets for homes and communities
• Maintain structured folders for listing photos, floor plans, site maps and other sales collateral
• Assist with the creation and updating of marketing collateral, including flyers and sales materials Sales Operations and Administrative Support
• Maintain organized internal sales documentation and shared file systems; communicate updates and changes to the sales team as needed
• Assist with preparing sales reports, inventory updates and internal dashboards Qualifications
• Minimum 2 years of experience in escrow, real estate transactions, or sales administration preferred
• Strong understanding of contract timelines and closing processes
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive)
• Strong organizational skills and attention to detail, excellent written and verbal communication skills
• Ability to manage multiple files and deadlines simultaneously
• Arizona real estate license is required.

Pay:

$24.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person