Sales Administration Coordinator

Sales Administration Coordinator Amrapur Overseas Inc - 3.0 Corona, CA Job Details Full-time $20 - $22 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Teamwork Interpersonal skills Customer inquiry handling Administrative experience Attention to detail Organizational skills Full Job Description Overview We are seeking a dynamic and detail-oriented Sales Administration Coordinator to join our team! In this vital role, you will be the backbone of our sales operations, ensuring seamless communication between sales teams, clients, buyers internal departments and our Hong Kong office. Your energy, organizational skills, and proactive approach will drive efficiency and support our growth. This position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant, fast-paced environment where your contributions truly matter. The Sales Administration Coordinator will support the sales team by managing communication between buyers, the sourcing office, and internal teams to ensure smooth execution of business operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced apparel environment. The candidate will play a key role in buyer meeting coordination, order follow-up, inventory tracking, and sales support. Key Responsibilities Attend buyer meetings alongside the sales team and accurately document all discussion points, action items, and follow-up requirements. Prepare and distribute detailed meeting recap notes to buyers, sourcing offices, and internal teams in a timely and professional manner. Communicate new order requirements and development requests to sourcing offices to ensure timely execution. Track open action items from meetings and follow up with all parties to ensure completion. Maintain and regularly update available inventory reports for immediate and future selling opportunities. Monitor available-to-sell inventory and communicate opportunities to buyers proactively. Follow up with buyers regarding available inventory, replenishment opportunities, and immediate stock programs. Coordinate with sourcing and production teams to ensure inventory information remains accurate and up to date. Assist sales executives with order placement follow-ups and status tracking. Maintain organized records of buyer communications, purchase orders, and inventory updates. Coordinate internally with development, production, and logistics teams to support timely order execution. Ensure all buyer requests and inquiries are responded to promptly and professionally. Prepare reports, spreadsheets, and presentations related to sales activity and inventory management. Help organize showroom samples, line sheets, and product information for buyer meetings. Support scheduling of meetings, appointments, and virtual presentations with buyers. Qualifications Previous experience in apparel sales support, sales administration, merchandising, or customer service preferred. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications. Ability to work in a fast-paced environment while maintaining attention to detail. Strong follow-up and problem-solving skills. Knowledge of apparel production and inventory processes is a plus. Preferred Attributes Professional and proactive communication style. Strong sense of urgency and accountability. Ability to build positive relationships with buyers and internal teams. Team-oriented mindset with the ability to work independently when needed. Join us as a Sales Administration Coordinator where your enthusiasm fuels our success! Bring your organizational prowess, technical skills, and positive attitude to help us deliver outstanding service while advancing your career in a supportive environment.

Pay:

$20.00 - $22.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person