Proposal & Business Development Coordinator

ABOUT US

Our firm provides comprehensive engineering for mechanical (HVAC, plumbing, etc.), electrical (power, lighting, telecom, security), and life safety (fire alarm and fire protection) systems that conserve energy and more efficiently operate in new and existing buildings. We support and improve the facilities for a variety of clients such as architectural firms, municipalities, transit authorities, energy service companies (ESCOs) and utilities.

OVERVIEW

We are currently experiencing our next phase of growth and seeking an intelligent, self-motivated, hardworking marketing professional with a strong desire to grow with our rapidly expanding company. The ideal candidate will enthusiastically learn about our area of expertise and how we do business, and use their knowledge of the proposal/procurement process and their creative marketing skills to further increase our market penetration in the A/E/C industry. You will orchestrate pursuits, help create convincing and captivating proposals, and further infuse a winning mindset within our company culture. If writing and creating visually appealing documents, interacting with a diverse group of people, and taking complete ownership of your tasks is your happy space, then please continuing reading. We want a brand advocate that shines the spotlight on our innovative, efficient, and sustainable methods for providing high valued engineering to our clients. The core character attributes required for success within this company include: 1.

COMMUNICATOR

An above average written and verbal communicator with the emotional intelligence and interpersonal skills needed to connect with people. Your application for this position is a highly valued initial indication of your communication skills and will be thoroughly examined. 2.

ORGANIZED

A highly organized work ethic that enables you to pay attention to details, effectively multi-task and collaborate with a variety of managers, technical staff and clients. 3.

RESPONSIBLE

An ownership mentality for your area of responsibilities that fosters independent and creative thinking to complete challenging tasks. 4.

PHILOMATH

The capacity and desire to learn new things outside the scope of your typical daily tasks. An aptitude for learning unfamiliar engineering terminologies and software applications is key here. 5.

TEAMPLAYER

A team-oriented spirit with an open-mind towards diverse ideas, focused on creating positive workplace experiences for your coworkers and providing exceptional engineering services to our clients.

SOME OF THE EXCITING THINGS YOU'LL DO

Marketing Strategy & Organization Assist management with creating strategic growth initiatives. Identify and prioritize opportunities with management to support our strategic growth initiatives, specifically targeting new clients for high valued engineering services. Work with cross-functional team members to develop and execute the plans that support our strategic growth initiatives. Material Creation & Brand Management Draft initial responses to proposals and other client deliverables as assigned. Also, write content and coordinate graphics for a completed proposal that accurately reflects proposal requirements. Produce qualification packages, proposals, leave-behinds, presentations, and marketing collateral to drive client development and brand awareness. Marketing collateral includes project list and write-ups, data sheets, market-sector brochures, and resumes. Provide copywriting for proposal content including scope of services, project approaches, customized project roles and bios, etc. Provide quality control review and editing of all proposal and presentation material. Assist in the development and execution of company branding best practices and templates. Building Relationships & External Exposure Acquire and retain business through professional, consultative, and proactive marketing activities directed at decision-makers and decision influencers at existing and new clients. These efforts are supported by daily use of our CRM database. Coordinate communications between our clients and internal stakeholders. This includes, serving as a point of contact with clients' marketing and business development teams for joint proposal submissions and event support. Attend project/bid meetings and regular networking events, to identify and pursue qualified partners for multi-team proposals. Work with our partners on developing muti-team proposals. Update and maintain company website, social media pages, and CRM records. Collaboration and Coordination Communicate the proposal opportunities to the cross-functional teams and delegate responsibilities of awarded contracts to management, technical staff, and partners. Interview and gather information from management and/or subject matter experts to customize proposal responses. Coordinate the successful completion of proposals by managing it as a project, including creating and maintaining a schedule to that contains milestones for the required deliverables. Utilize modern project management methodologies and tools to prioritize and manage marketing tasks. Assume ownership in the final production and delivery of proposals. Administrative Support Assist in maintaining the company's licenses, certifications and other credentials. Manage and maintain digital archive of project information and imagery, and various marketing logos and databases. Provide administrative support backup as needed which includes, but not limited to, clerical office duties, e.g., phones, email, scheduling, light bookkeeping, etc.

SOME OF THE VALUABLE QUALITIES YOU WILL BRING

Skills and Abilities Understand the architectural, engineering and construction (A/E/C) industry, terminology and delivery methods. MEP engineering experience is a strong plus. Experience with Federal projects and Federal Procurement as well as municipal, state and private sector procurements. Experience reviewing RFQs/RFPs to extract key information that shape strategic, client-focused proposal responses. Ability to quickly gain comprehensive knowledge of the firm's practice, clientele, goals, policies, and procedures. Strong computer skills (

MS Office Suite:

MS Excel, MS Word, MS PowerPoint, MS Access, MS Outlook, and Internet), Customer Relationship Management (CRM) software, and familiarity with core social media platforms (LinkedIn, Facebook, Instagram, Twitter). Strong skills and experience in graphical design with packages such as Adobe Creative Suite (InDesign, Acrobat, Photoshop) or similar. Excellent communication (written and verbal), analytical and research skills with exceptional attention to detail. Excellent inter-personal skills. A genuine enjoyment of interacting with a diverse group of people. This includes an ability to establish and maintain authentic and effective working relationships with coworkers, managers and clients. A self-directed nature capable of prioritizing opportunities and performing multiple tasks. This includes, an ability to meet demanding timelines, work independently and manage time efficiently. Education and Experience Associates or Bachelor's degree Marketing, Business, Communications, English, Journalism, Public Relations or related fields. 2+ years of experience in a related role with an Associates or Bachelor's degree. 4+ years of equivalent experience without an Associates or Bachelor's degree. Experience in engineering, environmental, architectural, and/or construction field(s) is a plus. Active membership with the Society of Marketing Professional Services (SMPS) is a plus.

GENERAL INFORMATION

Candidates should be prepared to provide a portfolio of previous marketing material and/or proposal and writing samples for review. Must have personal vehicle and/or transit arrangements to attend proposal and networking events, sales meetings and to visit client sites. Professional references are required and will be checked. Position reports in office full-time, Monday-Friday from 8 AM-5 PM. A small percentage of marketing-related events are held outside of regular office hours. Pre-employment drug test, background check, and valid driver's license are required.

Job Type:

Full-time Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Are you an active member of the Society of Marketing Professional Services (SMPS)? If selected for an interview, will you be able to provide three professional references of managers that you supported directly? If selected for an interview, will you be able to provide a portfolio of previous marketing material and/or proposal and writing samples for review? Rate your current ability to meet or exceed the core character attributes needed to be successful within this company as described in job description, where '1' means " your current abilities do not meet the core character attribute" and '5' means "your current abilities exceed the core character attribute." Please rank your current abilities for each attribute.

COMMUNICATOR

Ranking:

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ORGANIZED

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RESPONSIBLE

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PHILOMATH

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TEAMPLAYER

Ranking:

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Education:

Bachelor's (Preferred)

Experience:

A/E/C industry: 1 year (Preferred)

Government Procurement:

1 year (Preferred)

License/Certification:

Driver's License (Preferred)

Location:

Decatur, GA 30033 (Preferred) Ability to

Commute:

Decatur, GA 30033 (Preferred)

Work Location:

In person