Executive Assistant to CEO - Business Development & Business Credit D&J Properties - 4.8 Davenport, FL Job Details Part-time | Full-time From $27.50 an hour 2 days ago Benefits Flexible schedule Qualifications Microsoft Outlook Executive administrative support Research Business development Prospecting Relationship management Full Job Description About the Position D&J Properties is seeking a motivated, organized, and entrepreneurial Executive Assistant to the CEO. This is not a traditional administrative-only Executive Assistant position. The person selected for this role will become a trusted extension of executive leadership and will be trained across multiple areas of the company, including executive operations, Business Credit, business development, property management, hospitality operations, networking, CRM management, and company systems. The right candidate should enjoy learning how businesses operate, solving problems independently, communicating with clients and prospects, and helping an entrepreneur turn ideas and priorities into completed actions. What You'll Do Executive Support Assist with calendar management, appointments, meetings, reminders, and deadlines Monitor and assist with company email and phone communication Conduct research and prepare information for meetings and business decisions Coordinate approved travel, events, networking opportunities, and occasional field activities Track executive priorities and follow up with team members when needed Prepare meeting notes, documents, research, and follow-up items Help ensure important tasks are completed rather than forgotten Anticipate upcoming needs and help the CEO stay organized and prepared Business Credit & Client Support Train extensively in D&J's Business Credit programs and processes Assist with prospective Business Credit client inquiries Help coordinate consultations and appointments Assist with student/client onboarding Track student progress and follow-up Maintain organized student/client information Respond to routine questions after completing the appropriate training Prepare information for CEO consultations Recognize when an issue requires executive escalation Business Development & Lead Generation Complete D&J Properties' Lead Generation Specialist training Learn HubSpot CRM and company sales pipelines Make approved outbound calls, texts, and follow-ups Assist with property-management, cleaning-service, Business Credit, and other company leads Qualify prospective clients and schedule appointments Maintain accurate CRM notes, tasks, and pipeline stages Follow up with prospective clients and business relationships Participate in company growth initiatives Networking & Relationship Development Research local and virtual networking opportunities Identify events involving real estate investors, property owners, Realtors, entrepreneurs, business owners, and potential Business Credit clients Recommend quality networking opportunities to the CEO Assist with registration, calendar coordination, and preparation Attend selected networking events when assigned Capture new contacts and business opportunities Enter appropriate relationships into the CRM and coordinate follow-up Company Operations Cross-train in D&J Properties' major departments and business functions Develop working knowledge of Hospitality and Property Management operations Understand owner onboarding, home evaluations, cleaning operations, property services, and company workflows Assist with cross-department projects and follow-up Learn how to identify which department or manager should handle an issue Help executive leadership maintain visibility across company operations Systems You'll Learn The Executive Assistant will be trained to use Connecteam, Outlook, HubSpot, QUO, ChatGPT, and additional D&J Properties systems and portals. Candidates should be comfortable learning technology and using AI responsibly for research, organization, drafting, troubleshooting, and productivity. Six-Month Executive Assistant Training Academy The selected candidate will participate in D&J Properties' structured six-month Executive Assistant Training Academy while working in the position.

Training progresses through:

Months 1-2: Lead Generation, Sales & Revenue Month 3: Hospitality & Property Management Operations Month 4: Business Credit & Student Support Month 5: Executive Operations & CEO Support Month 6: Live Executive Assistant Practicum & Certification Training includes company playbooks, professional training videos, system training, knowledge assessments, practical assignments, and live experience. Completion of six months does not automatically guarantee certification or advancement. Performance, reliability, initiative, systems competency, communication, follow-through, and demonstrated ability to perform the position are evaluated throughout the program. What We're Looking For The ideal candidate is professional, dependable, highly organized, entrepreneurial, comfortable communicating by phone, able to maintain confidentiality, willing to learn sales and Business Credit, comfortable with technology and AI, and capable of working independently without needing constant direction. We especially value someone who sees a problem and thinks: "Let me research this, figure out what I can handle, and bring back a solution." rather than immediately asking someone else what to do. Experience in real estate, property management, Business Credit, sales, entrepreneurship, executive support, hospitality, or CRM systems is helpful but not required if the candidate demonstrates strong learning ability and initiative. Schedule & Career Growth This position begins part-time at approximately 20 hours per week at $25.00 per hour. The position is being developed as a long-term executive support role within D&J Properties. As the company grows, there may be opportunities for increased hours, expanded responsibilities, advancement, and eventual full-time employment based on performance, successful training, company growth, and business needs. We are looking for someone interested in growing with the company, not simply completing administrative tasks. Our Standard Protect the Time. Support the Vision. Help Drive the Growth. D&J Properties is an equal opportunity employer. Employment decisions are made without unlawful discrimination and in accordance with applicable law.

Important Training & Compensation Information:

This is a developmental Executive Assistant position. Candidates do not immediately enter the fully certified Executive Assistant position. The first two months focus on Lead Generation Specialist training and production, during which compensation follows D&J Properties' LGS compensation structure. Candidates then progress through additional operational and executive training. Upon successful completion of the Academy, demonstrated competency, and formal transition into the Executive Assistant role, the position is expected to begin at $25.00 per hour for approximately 20 hours per week.

Pay:

From $27.50 per hour Expected hours: 20.0 per week

Benefits:

Flexible schedule Application Question(s): This Executive Assistant position begins with a structured training period. During Months 1-2, you will complete D&J Properties' Lead Generation Specialist (LGS) training and will be compensated under the current LGS compensation and commission structure. The $25.00/hour Executive Assistant rate applies after successful completion of the training/certification requirements and formal transition into the EA role. Do you understand and agree to this compensation structure?

Answer:

Yes / No The Executive Assistant role is expected to begin at approximately 20 hours per week once you formally transition into the position, with the opportunity for increased hours and eventual full-time employment based on performance, company growth, and business needs. Are you comfortable with this structure?

Answer:

Yes / No Are you willing to complete D&J Properties' structured six-month Executive Assistant Training Academy, which includes LGS/Sales, Hospitality & Property Management, Business Credit, Executive Operations, testing, and practical assignments?

Answer:

Yes / No This is not an administrative-only Executive Assistant position. You will be expected to participate in outbound calls, lead follow-up, Business Credit support, networking, CRM management, research, and cross-department company operations. Are you comfortable performing these responsibilities?

Answer:

Yes / No Are you comfortable making professional outbound calls, speaking with prospective clients, following scripts when appropriate, qualifying leads, and following up by phone, text, and email?

Answer:

Yes / No Are you comfortable attending occasional in-person business meetings, networking events, property visits, or other company activities when scheduled in advance?

Answer:

Yes / No Which areas do you have experience or knowledge in?

Select all that apply:

Executive/Administrative Support; Sales/Lead Generation; Business Credit/Financial Services; Real Estate/Property Management; Hospitality; CRM Software; Networking/Business Development; Entrepreneurship/Business Ownership; AI/Productivity Tools; None of the Above. Tell us about a time you were given a problem without step-by-step instructions. What did you do to research the issue, determine a solution, and complete the task?

Answer:

Written response The CEO is unavailable and a client contacts you with a question you have never handled before. Walk us through what you would do before deciding whether the issue needs to be escalated.

Answer:

Written response Why are you interested in an Executive Assistant position that combines executive support, Business Credit, business development, networking, and company operations? What would you ultimately like to grow into professionally?

Answer:

Written response

Work Location:

Hybrid remote in Davenport, FL 33836