Secretary

POSITION TITLE

Secretary

SALARY RANGE

IMMEDIATE

SUPERVISOR

Director, Food and Nutrition Services

OVERVIEW

Provides high-level administrative and clerical support to the Food and Nutrition Services (FNS) department. Serves as a central coordinator for department records, data entry, inventory reconciliation, and reporting, ensuring accuracy, timeliness in line with District and IDOE requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

? Running district-wide inventory reports and entering data into the Inventory Reconciliation Document. ? Maintain the Operations Admin Team commons, ensuring daily and weekly recap documents from Chefs, Supervisors, and Assistant Directors are properly filed and retained. ? Prepare, format, and distribute department correspondence, agendas, meeting minutes, and routine reports on behalf of the FNS Director. ? Coordinate purchasing paperwork, invoices, vendor documentation, and reconcile receipts against orders. ? Support audit readiness by organizing production records, compliance logs, and program documentation for federal, state, and District reviews. ? Respond to inquiries from schools, parents, and vendors in a professional, customer-focused manner; route issues to the appropriate Supervisors, Managers, and the Director. ? Perform other duties as assigned by the FNS Director.

EDUCATION AND EXPERIENCE

High school diploma or equivalent required; associate's degree or higher preferred. Three (3) or more years of administrative experience, preferably in a school district, food service, or similar operations environment. Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and comfort with inventory, POS, and menu/production software. Strong organizational skills, attention to detail, discretion with confidential information, and the ability to manage competing priorities.

KNOWLEDGE AND ABILITIES

? While performing the duties of this job, the employee is regularly required to speak and hear. ? The employee is required to have dexterity of hands and fingers. ? The employee is required to sit or stand for extended periods of time. ? They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision and ability to adjust focus. ? While performing the duties of this job, the incumbent is seated or walking at will, and must be able to push, pull, lift, and carry up to 40 pounds.