Secretary Assistant

Overview We are seeking a dynamic and highly organized Secretary Assistant to join our team! This vital role supports daily office operations, ensuring smooth communication, efficient scheduling, and effective administrative processes. The ideal candidate will bring enthusiasm, excellent organizational skills, and a proactive attitude to help our office run seamlessly. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment while supporting our team's success. Responsibilities Manage front desk duties, including greeting visitors and directing inquiries with professionalism and warmth Operate multi-line phone systems, handle incoming calls, and provide exceptional customer support with courteous phone etiquette Maintain accurate data entry and filing systems, ensuring all documents are organized and easily accessible Assist with calendar management, scheduling appointments, meetings, and events efficiently Support bookkeeping activities using QuickBooks, or similar accounting software to track expenses and invoices Perform general office management tasks such as photocopying, proofreading documents, and managing supplies Coordinate with team members to ensure timely completion of administrative tasks and support personal assistant responsibilities as needed Experience Prior office experience or clerical experience demonstrating strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Familiarity with office management procedures including filing systems and data entry processes Experience handling multi-line phone systems and providing excellent customer service Demonstrated ability to manage time effectively and prioritize tasks in a busy environment Personal assistant experience or previous roles involving calendar management and administrative support is highly desirable Join us to be part of a vibrant team where your skills will make a real difference! We value energetic individuals who thrive on organization, communication, and delivering exceptional support. This is more than just an administrative role — it's an opportunity to grow your career while contributing to a positive workplace culture.

Pay:

$26.00 - $27.58 per hour

Work Location:

In person