Senior Executive Administrative Assistant

Senior Executive Administrative Assistant at Insight Global Senior Executive Administrative Assistant at Insight Global in PERTH AMBOY, New Jersey Posted in about 21 hours ago.

Type:

full-time

Job Description:

Senior Executive Assistant | Fully Onsite in Edison, NJ (M-F, 8am-4:30pm) We're seeking a Senior Executive Assistant that's comfortable operating across multiple functions in a fast-paced commercial real estate environment. The EA will support senior leadership, including close partnership with executive stakeholders and the comptroller. This is a hands-on, operationally focused EA role that blends traditional executive support with exposure to real estate operations, lease administration, finance coordination, and vendor management. Key Responsibilities Executive & Administrative Support Provide day-to-day support to senior leadership, including calendar management, meeting coordination, and general administrative needs Serve as a liaison between executives and internal/external stakeholders Assist in preparing documents, reports, and communications General Office & Project Support Help manage ongoing operational priorities tied to portfolio Maintain electronic filing systems, ordering office supplies, and ensuring a tidy, efficient office environment Handle phone calls, responding to emails, and correspondence to the appropriate personnel Coordinate meetings, logistics, and cross-functional communication Support ad hoc projects across leadership and operations teams Real Estate & Lease Administration Support Support lease processing and lease administration activities Assist with tracking agreements, documentation, and key deadlines Maintain organized digital records (99% electronic filing environment) Financial & Operational Coordination Partner closely with the comptroller on administrative and coordination tasks Coordinate with external accountants on documentation and reporting needs Assist with vendor communications, including lenders and service providers Vendor & Broker Coordination Work with insurance brokers on policy documentation, renewals, and filings Assist with healthcare plan coordination, including scheduling meetings with external benefits brokers Track deliverables and ensure timely communication across all third-party partners Qualifications 10+ years of experience in an Executive Assistant or senior administrative role Prior experience in commercial real estate, property management, or a related industry strongly preferred Experience supporting finance, accounting, or operations teams is a plus Strong organizational skills with the ability to manage multiple priorities simultaneously High level of attention to detail, especially with documentation and recordkeeping Comfortable working with external vendors, brokers, and professional service partners Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) Strong communication skills and ability to operate with professionalism and discretion

Compensation & Benefits:

Salary:

$75,000 - $80,000 + end of year bonuses Competitive healthcare plans, 401(k) with company match, and paid time off!