Program & Activity Coordinator Grace Haven's Senior Center 53 West Church Street, Kilmarnock, VA 22482 Full-Time | $15-$17/hour (Based on Experience) Licensed Adult Day Care Facility by the Virginia Department of Social Welfare and Development About Grace Haven Grace Haven's Senior Center is a licensed Adult Day Care Center dedicated to enhancing the lives of older adults and individuals with disabilities through compassionate, person-centered care. Our mission is to provide a safe, engaging, and supportive environment where participants can remain active, connected, and independent while families have peace of mind knowing their loved ones are receiving exceptional care. We believe every individual deserves dignity, purpose, and meaningful opportunities to thrive—and we're looking for passionate professionals who share that commitment. Position Summary Grace Haven's Senior Center is seeking a compassionate, creative, and highly organized Program & Activity Coordinator to lead the planning and coordination of engaging programs while supporting the daily operations of our Adult Day Center. This role is responsible for developing meaningful activities that promote participants' physical, cognitive, emotional, and social well-being. The Program & Activity Coordinator will also build community partnerships, conduct field marketing and outreach, and collaborate with local organizations to expand awareness of Grace Haven's services and increase community engagement. The ideal candidate is energetic, relationship-focused, and passionate about enriching the lives of older adults through innovative programming and exceptional service. Key Responsibilities Program & Activity Leadership Design, coordinate, and facilitate engaging daily, weekly, monthly, and seasonal activities that promote participants' physical, cognitive, emotional, and social well-being. Develop creative activity calendars, themed events, wellness initiatives, educational workshops, and community celebrations. Plan individualized and group activities that encourage independence, creativity, social interaction, lifelong learning, and healthy aging. Evaluate program effectiveness and continuously introduce new ideas based on participant interests, feedback, and best practices. Coordinate volunteers, guest speakers, entertainers, and community partners for special programs and events. Community Outreach, Field Marketing & Partnership Development Conduct field marketing and community outreach to promote Grace Haven's Adult Day Services. Build and maintain referral relationships with hospitals, physicians, rehabilitation centers, assisted living communities, senior living facilities, home care agencies, churches, social workers, case managers, veterans' organizations, and other community partners. Represent Grace Haven at health fairs, networking events, senior expos, community presentations, and outreach activities. Assist in developing marketing strategies that increase participant enrollment and community awareness. Collaborate on promotional campaigns, presentations, educational events, and partnership initiatives that strengthen Grace Haven's presence in the community. Participant Care & Program Oversight Foster a safe, welcoming, respectful, and person-centered environment where participants feel valued and engaged. Monitor participant involvement and adapt activities to accommodate individual needs, interests, and abilities. Collaborate with families, caregivers, and healthcare professionals to support individualized care plans. Encourage social engagement, independence, confidence, and overall quality of life. Team Collaboration & Leadership Work collaboratively with the Program Director, direct care staff, volunteers, and interdisciplinary team members. Assist in onboarding, coaching, and supporting activity and care staff. Promote teamwork, professionalism, accountability, and compassionate service. Assist with activity scheduling and program coordination to ensure consistent participant engagement. Operations & Regulatory Compliance Support the daily operations of the Adult Day Center to ensure efficient and high-quality service delivery. Maintain compliance with Virginia Adult Day Care Regulations (22VAC40-61) and organizational policies. Ensure accurate documentation of participant attendance, activity participation, incident reports, and required records. Assist with audits, inspections, quality improvement initiatives, and licensure requirements. Administrative Support Maintain activity calendars, participant documentation, reports, and program records. Assist with inventory management, supply ordering, budgeting, and resource planning. Monitor program outcomes and recommend improvements that enhance participant satisfaction and operational efficiency. Perform other related duties as assigned to support the mission and goals of Grace Haven's Senior Center. Preferred Qualifications Experience coordinating recreational, therapeutic, or adult day care programs. Experience in event planning, community outreach, business development, or marketing. Experience building referral partnerships and community relationships. Leadership or supervisory experience in healthcare, senior services, recreation, or human services. Excellent organizational, communication, and interpersonal skills. Core Competencies Program planning and activity coordination Community outreach and partnership development Leadership and team collaboration Creativity and event planning Excellent communication and relationship-building skills Organizational and time management skills Knowledge of aging, dementia, disabilities, and person-centered care Compassion, professionalism, and integrity Why Join Grace Haven? At Grace Haven, you'll have the opportunity to make a meaningful difference every day while working alongside a compassionate and dedicated team. What We Offer A mission-driven workplace where your work truly matters. A supportive, collaborative, and respectful team environment. Opportunities for professional growth and leadership development. The freedom to design engaging programs that inspire joy and connection. Meaningful relationships with participants, families, and community partners. A workplace that values compassion, creativity, dignity, and excellence. If you're passionate about enriching the lives of older adults and creating programs that foster purpose, connection, and joy, we'd love to welcome you to the Grace Haven family.