Kiddie Academy of Briarcliff Manor is seeking a highly organized, dependable, and personable Administrative Coordinator to help manage the day-to-day administrative operations of our Childcare Center. This position plays an important role in keeping the front office, enrollment records, staff documentation, family communication, and center operations organized and running smoothly. This role will work hand-in-hand with the Owner and Assistant Director to ensure the Academy is running smoothly. The Administrative Coordinator will also serve as a backup classroom support person when staffing needs arise, including teacher callouts, breaks, meetings, or unexpected coverage needs. Hours are typically 7am - 3pm with the ability to be flexible. The ideal candidate is someone who takes initiative, enjoys keeping things organized, communicates well with families and staff, and is comfortable shifting priorities in a busy childcare environment. Administrative & Front Office Answer phones/emails, greet families and visitors, staff the front desk Track attendance, late arrivals, early pickups, absences Maintain children's files; flag missing or expired documentation Collect health records, emergency contacts, authorized pickups, and required forms Maintain staff files (certifications, physicals, clearances, training) and track renewal deadlines Keep shared calendars and contact lists current Enrollment & Family Communication Prepare enrollment/registration packets; assist with tour scheduling Maintain classroom enrollment and wait lists Update family/child records in the childcare-management system and FAMS Create calendars, reminders, flyers, and other communications Post approved announcements via the parent app Field routine family questions on procedures, schedules, and events Staffing & Employee Support Build staff schedules per admin-approved coverage plans Find callout coverage using the approved staff-contact list Prepare onboarding packets; assist with interview scheduling and reference checks Track training requirements and renewal deadlines; ensure staff meet documentation deadlines Operations & Compliance Maintain visitor, drill, maintenance, and incident logs Prep documentation for licensing, corporate, and health department visits Keep electronic/physical records organized; ensure classrooms meet paperwork deadlines Order and track supplies; flag reorders Coordinate vendors, enrichment programs, photographers, and events Support center events and special projects Maintain strict confidentiality Classroom Coverage Primarily administrative, but stepping into classrooms is core to the role: Cover callouts, breaks, meetings, and busy transitions across infant-pre-K rooms Engage children warmly; support meals, diapering/toileting, rest, and activities Maintain active supervision and follow health/safety procedures and Lead Teacher plans Return to admin duties once coverage ends Candidates must be comfortable with the fact that classroom needs can change unexpectedly. On some days, this position may be primarily administrative; on other days, more significant classroom coverage may be necessary. Qualifications High school diploma or equivalent required Associate's degree or coursework in Early Childhood Education, Education, Business Administration, or a related field is a plus Previous administrative, school, childcare, office-management, or similar experience Previous experience working with infants and/or young children strongly Must meet all requirements to work in a licensed childcare program Must successfully complete all required background checks and clearances CPR and First Aid certification preferred or willingness to obtain Strong computer skills and comfort learning childcare-management and compliance systems Excellent organizational and record-keeping skills Strong written and verbal communication skills Professional and welcoming when communicating with families Ability to maintain confidentiality Strong attention to detail and ability to identify missing information or upcoming deadlines Ability to manage multiple priorities in a fast-paced environment Dependable, punctual, and reliable Comfortable taking initiative and completing tasks independently Able to communicate professionally with staff while also following the direction of center leadership Flexible and willing to step in wherever needed to support center operations Why Work with Us?

Professional Growth:

We invest in our employees with ongoing professional development and training opportunities to help you excel in your career.

Supportive Team:

Join a passionate, dedicated team of early childhood professionals who value collaboration and mutual respect. We foster a positive, inclusive workplace where everyone is treated with kindness and appreciated for their contributions.

Meaningful Impact:

Make a real difference by helping shape the next generation in a nurturing, safe, and educational environment.

Competitive Benefits:

We offer competitive compensation, comprehensive health benefits, paid time off, and additional perks, ensuring you feel valued and supported both personally and professionally. If you are passionate about early childhood education, possess strong leadership skills, and are ready to make a meaningful impact on the lives of children and families, we encourage you to apply for the Academy Director position at Kiddie Academy of Briarcliff Manor!

Pay:

$20.00 - $22.00 per hour Expected hours: 40.0 per week

Benefits:

Employee assistance program Flexible schedule Paid time off Professional development assistance Referral program Application Question(s): Are you open to stepping into the classroom when necessary? Have you worked in a childcare setting before?

Work Location:

In person