HOUSING & REVITALIZATION DEPARTMENT PROGRAM ANALYST III

The Program Analyst class includes positions that primarily serve as analysts and advisors to management on the evaluation of the effectiveness of government programs and operations or the productivity and efficiency of the management of Federal agencies or both. Positions in this series require knowledge of: the substantive nature of agency programs and activities; agency missions, policies, and objectives; management principles and processes; and the analytical and evaluative methods and techniques for assessing program development or execution and improving organizational effectiveness and efficiency. Some positions also require an understanding of basic budgetary and financial management principles and techniques as they relate to long range planning of programs and objectives.

The work requires skill in:

application of fact-finding and investigative techniques; oral and written communications; and development of presentations and reports. Program Analysts with a specialization in general program and project management may perform a range of duties including, but not limited to:

• Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of program operations in meeting established goals and objectives.
• Develops cost analyses of projects or performs cost benefit or economic evaluations of current or projected programs
• Independently conducts field surveys and carries out routine research in connection with budget, legislative or management studies and/or performs analysis of actual expenditures compared to the budget or public policy issues
• Utilizes data collection and analysis techniques to evaluate individual programs; submits oral and written reports to management personnel for their consideration and decision-making
• Receives from Departmental Financial Services financial and financial-related information to perform analysis of program effectiveness
• Researches and investigates new or improved business and management practices for application to agency programs or operations
• Advises on and works with the Department of Innovation and Technology regarding the potential benefits/uses of automation to improve the efficiency of administrative support or program operations
• Analyzes new or proposed legislation or regulations to determine impact on program operations and management
• Develops new or modified administrative program policies, regulations, goals, or objectives
• Initiates and/or recommends that an audit be performed
• Reviews audit and investigative reports to determine appropriate changes or corrective action required
• Provides assistance to Federal, State, and local agency officials in developing proposals and in preparing program plans and project application documents
• Performs special projects and other duties as assigned Program Analysts with a specialization in housing development may perform a range of duties including, but not limited to:
• Develops, administers, monitors or evaluates economic and community development programs, grants and/or contracts for conformance, effectiveness and timeliness
• Attends meetings of other governmental agencies, business, and community groups as assigned and summarizes discussion and action items; drafts responses to requests for information
• Assists in drafting proposed statements of work, requests for proposals, and requests for qualifications
• Upon award of contracts, tracks contractor performance
• Collaborates and participates with the Office of Contracting and Procurement in the coordination of the bid process with other staff, contractors, and vendors to ensure bids are obtained in a timely manner
• Performs cost estimates for required rehabilitation, modernization, and/or structural repairs and ensures that work is in compliance with program guidelines and/or HUD requirements
• Responds to HUD monitoring findings as a result of periodic audits
• Manages and provides oversight over the utilization of various City tax abatements, primarily regarding housing and mixed-use developments
• Inspects potential and ongoing projects to ensure they have met Housing Quality Standards and other building quality standards including audit for completion, requirements for minimum health and safety standards, and mechanical, engineering, and technical standards
• Provides assistance to agencies/departments in preparing for internal and external HUD audits and maintains internal record inventory system providing ease of access as audit requests are made
• Reports to management about asset utilization and audit results and recommends changes in operations and financial activities
• Enforces Federal and local labor relations regulations, including but not limited to the Davis-Bacon related acts
• Reviews payroll reports and worksheets for labor compliance to meet certain grant requirements
• Serves as liaison with grantors, grant recipients, grant sub-recipients, and assigned neighborhoods to clarify, interpret, and resolve issues
• Responds to and resolves difficult and sensitive citizen inquiries and complaints
• Performs special projects and other duties as assigned Bachelor's degree from an accredited college or university, with major course of work in business administration, public administration, public policy, economics, finance, accounting, urban studies, information technology, or a closely related field.

In addition to the minimum education requirements, the following experience requirements also apply: Program Analyst III - at least three (3) years of experience Equivalency Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Evaluation Plan Interview:

70%

Evaluation of Training, Experience & Personal Qualifications:

30% Total of Interview and Evaluation T.E.

P:

100%

LRD:

09/09/2025 Knowledge, Skills and Abilities At the intermediate level knowledge requirements might include detailed, intensive knowledge of: Concepts, principles, practices, and methods of budget formulation, enactment and execution, accounting and finance functional area(s) Principles, practices and techniques of program development, implementation, and evaluation Formal project management processes, resource management, risk management, scope, and change request management, schedule management, communication plans and internal controls, and quality management Federal, State, and local laws, regulations, rules, policies, procedures, and methods governing the economic development and the administration of grants, cooperative agreements, and awards Schedule of Expenditures of Federal Awards (SEFA) preparation Grants/assistance management processes and techniques consistent with sound business and industry practices

• Obtaining, compiling, and summarizing narrative information and quantitative data for use by others Data and/or statistical analysis
• Process improvement tools and methodologies
• Interdependencies between business processes and technology Standardized bookkeeping processes and general accounting terminology Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Standard procurement/contract management policies and practices Personal computer capabilities and the application of computer systems to issues of format and content in City and departmental financial management Enterprise resource planning systems for finance, budget, general ledger, human resources, and other management systems and software programs, including centralized grants management systems Skill in: Identifying, synthesizing, and evaluating program related issues and assignments, consolidating information from a variety of sources, and selecting appropriate analytical approaches Making decisions or recommendations significantly changing, interpreting, or developing important public policies or programs Assessing customer requirements, analyzing business processes and data, evaluating possible solutions, and presenting recommendations to stakeholders and higher-grade personnel Identifying key performance indicators and reliable ways to collect data related to such Providing direction and guidance to project teams in a collaborative manner Negotiating challenging situations with both internal and external stakeholders Reconciling accounts against multiple systems Presenting concise financial and operational information (orally, written, and/or using PowerPoint or Word) to a variety of audiences Use of Microsoft Office (i.

e. Word, Excel, Access, PowerPoint, and / or other office suite software packages)

• Use of Excel (e.

g. Pivot Tables, Vlookup, Hlookup, charts, tables, and / or other related software packages) functionality Communicating in writing clearly and effectively, demonstrate this skill by rendering technical details and reports in a form readily understandable to management and the public Understanding written sentences and paragraphs in work related documents Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Talking to others to convey information effectively Establishing and maintaining good working relationship with other City employees and the public Ability to: Collect, quickly interpret, and analyze information from a variety of sources, apply criteria, draw conclusions and develop recommendations, guidelines, and policies Utilize a variety of fact-finding techniques (e.g. interview, case analysis, observation) to elicit appropriate data and to identify areas of operation which significantly deviate from Federal requirements Utilize process analysis techniques to identify opportunities for process and/or technology improvements Learn and use contemporary grants management software and other related software for program and financial management Read, interpret, and effectively analyze professional and technical reports Choose the right mathematical methods or formulas to solve a problem Plan, coordinate, set priorities, and supervise staff and others engaged in program management activities Develop cost-benefit and business case analyses by consolidating information, identifying relevant data, and making logical assumptions to provide insight and recommendations with minimal errors regarding cost savings, optimal organization and financial structure, and program offering Participate in decision-making sessions, provide guidance, and advise a number of program managers on legal and regulatory requirements, financial policies, the interpretation of data, potential roadblocks, and program improvements through analysis of fund requests, program operations, monthly reports, and special analysis Communicate information and ideas clearly and effectively both orally and in writing so they can be understood Read and understand information and ideas presented in writing Add, subtract, multiply, or divide quickly and correctly Apply general rules to specific problems to produce answers that make sense Work tactfully and effectively with employees, supervisors and managers, grantors, sub-recipients, and with elected and appointed officials and senior staff in assigned Departments and Agencies Take initiative to acquire additional knowledge and education to remain current in field Work as part of a team

PHYSICAL DEMANDS

The work is characterized as sedentary. Typically Program Analysts sit comfortably to do their work, interspersed by brief periods of walking, standing, bending, carrying of papers and books, and extended periods requiring the use of computer terminals to accomplish work objectives.

WORK ENVIRONMENT

Work is performed in a comfortable office environment which is appropriately lighted, heated and cooled. The work environment contains no significant hazards. Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the work site. The Program Analyst may encounter individuals that are upset. The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position. The City of Detroit is an Equal Opportunity Employer. No applicant for employment shall be discriminated against on the basis of race, color, national origin, sex, religion, age, disability, or other criteria prohibited by City, State, or Federal law.