Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
IT Procurement and Licensing Specialist
SYNERGISTIX INC - 3.6
Sunrise, FL Job Details 20 hours ago Qualifications Contract documentation review Communication with suppliers Technology licensing Contract review Customer service License agreement negotiation Computer hardware Negotiating purchasing contracts Vendor contract management Contract risk assessment Procurement risk management
Full Job Description Position Summary:
The IT Procurement & Licensing Specialist is responsible for managing the end-to-end procurement, licensing, and vendor management lifecycle for software and hardware assets across the organization and its clients. This role ensures cost-effective purchasing, specializing in vendor negotiation, license compliance, contract optimization, and efficient management of IT assets, including software subscriptions and end-user hardware procurement of laptops and mobile devices.
Essential Duties & Responsibilities:
Purchase, renew, and manage software licenses and subscriptions across the organization Negotiate pricing, terms, and contract conditions for new software purchases and renewals Maintain accurate records of software licenses, subscriptions, contracts, and renewal dates Monitor software usage and license compliance through regular audits, proactively identify underutilized or unused licenses for cost reduction. Review contracts, licensing terms, and renewal notices to identify risks and cost-saving opportunities Manage relationships with software and hardware vendors, resellers, and service providers Primary point of contact for software and hardware vendor communications, escalations, and negotiations Manage procurement of company-issued and client hardware, including: Laptops and desktops Mobile phones iPads and tablets Other end-user devices Maintain documentation and reporting related to licenses, contracts, vendors, and hardware assets Consolidate vendors, standardize licensing, and reduce redundant tools and subscriptions Develop, track, and manage IT procurement and licensing budgets for software, hardware, and subscriptions Identify and implement cost-saving initiatives through license optimization, contract renegotiation, and vendor rationalization Provide financial reporting on IT spend, savings realized, upcoming renewals, and budget forecasts Review invoices and billing statements for accuracy, ensuring charges align with contracts, usage, and agreed pricing Support internal and external audits related to software licensing and IT assets
Qualifications/Competencies:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to allow individuals with disabilities to perform the essential functions.
Education, Experience & Technical Skills:
3+ years of experience in IT procurement, software licensing, asset management, or vendor management Bachelor's degree or proven work experience will be considered in lieu of degree. Strong understanding of software licensing models (subscription, SaaS, perpetual, user-based, device-based, etc.) Experience negotiating contracts, renewals, and pricing with vendors Familiarity with hardware procurement and lifecycle management for end-user devices Ability to manage multiple vendors, contracts, and renewal timelines simultaneously Negotiation confidence - comfortable discussing pricing, terms, and renewals without being intimidated
Soft Skills:
Excellent communication and customer service skills required. Ability to work independently and as part of a team. Strong organizational, verbal, written and inter-group collaborative skills a must. Excellent verbal, written and analytical communication skills. Ability to prioritize issues and respond accordingly. Understands compliance, audit, and contractual risks and flags issues early Self-motivated with the ability to take initiative and provide results.
