Assistant Director of Conference Services & Special Events

Assistant Director of Conference Services & Special Events Category:

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Conference & Auxiliary Service Locations:

Westminster MD, MD Posted:

Jan 27, 2026

Closes:

Open Until Filled Type:

Exempt Salary Type:

Annually Salary Range:

$55,000.00 - $55,000.00

Position ID:

196769

Share About McDaniel College:

McDaniel College is a four-year, independent college of the liberal arts and sciences offering over 100 undergraduate and graduate programs. One of the original "Colleges That Change Lives," McDaniel emphasizes experiential learning and student-faculty collaboration to develop the unique potential in every student. Represented by the Green Terror, over 20 athletic teams compete in the NCAA Division III Centennial Conference. A student-centered community of 1,600 undergraduates and 1,400 graduate students offers access to both Baltimore and Washington, D.C., plus a European campus in Budapest, Hungary. This position has a budgeted hiring rate of $55,000. The position is classified as an A3. The A3 salary band for all full-time, 12-month positions at the college with this classification have a minimum rate of $45,000 and a maximum rate of $70,312.50. For benefit purposes only, the workweek is estimated to be 35 hours per week. The actual schedule for exempt positions may vary based on the workload and responsibilities assigned. At McDaniel College we value our employees by offering our full-time employees tuition remission, 403B retirement accounts, paid time off, medical insurance, flexible spending accounts, life insurance, and paid maternity and parental leave. For more information about the college's benefits, please click here to review the 2026 benefits guidebook and click here to view 2026 premium rates . Click here to see how McDaniel College employees impact the lives of students.

Job Description:

Reporting to the Director of Conference and Auxiliary Services, the Assistant Director serves as the primary contact for third party entities seeking to rent and use campus space for an event. This position also oversees the use of campus space for all campus units and students. Provides excellent customer service to all customers internal and external to the campus. Responsibilities Serve as the primary contact for third party entities seeking to rent and use campus space for events such as but not limited to summer camps, meetings and celebrations (e.g., weddings, baby showers). Manage operations and logistics for all third-party events to include but not limited to billing, facility use and preparation and clean-up, room assignments and linens, food service, audio visual, security, and other needs. Plan, establish and maintain the master calendar of reservations to ensure campus needs and contractual obligations are met. Provide support as needed for the Event Scheduling and Set-Up Coordinator to include but not limited to coordinating and executing event set-up details, and scheduling and assisting student workers. Serve as a back-up to receive and input information in the Campus Space Scheduling system. Develop printed and non-printed promotional materials and enhancements to the website to generate external interest in renting and using campus space. Provide effective leadership to ensure that the department continues to operate effectively in the director's absence. Effectively communicate with colleagues internal to department as well as event contacts. Provide support for events sponsored by external entities. Other duties as assigned. Serve as the supervisor of record for the Event Scheduling and Set-up Coordinator. Develop and maintain job descriptions for assigned positions. Hire, train, supervise, and make disciplinary decisions for all reporting staff. Plan, direct and review work of assigned staff. Provide feedback on performance and approve timesheets. Maintain training manual that addresses day-to-day operations, emergency procedures and customer relations. Report any information about a potential, active or previously known conduct that may reasonably constitute discrimination, harassment or retaliation on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex (including all conduct prohibited by Title IX), gender (including pregnancy, childbirth, parental status related medical conditions and lactation), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, protected medical condition or any other characteristic protected by local, state or federal legislation. Campus Security Authority Responsibilities Designated as a "mandatory reporter", otherwise known as a Campus Security Authority, to report any information about potential, active or previously occurring crime(s) on campus as defined through federal regulation to the Department of Campus Safety immediately upon learning about them.

Information Security Role:

Data User Follow the policies and procedures established by the appropriate Data Stewards. Comply with federal and state laws and regulations as well as College policies, procedures, and standards associated with the College computing resources and institutional data used. Use institutional data only as required for the conduct of college business within the scope of employment. Implement safeguards prescribed by appropriate Data Stewards for Limited Access and Restricted Data. Ensure the appropriateness, accuracy, and timeliness of institutional data used to conduct College business. Report any unauthorized access, data misuse, or data quality issues to the appropriate Data Steward for remediation. Accept and complete the confidentiality statement yearly if access includes Restricted data. Report any suspected data breach to the CIO and the IT Help Desk as soon as possible. Other duties as assigned.

Requirements:

Qualifications Bachelor's Degree in related field or equivalent years of related experience required. Three or more years of related experience required, and higher education experience preferred. One or more years of supervisory experience required. Demonstrated interpersonal and communications skills and ability to be effective with verbal and written communications. Demonstrate cultural awareness and sensitivity working with individuals of diverse identities. Intermediate computer skills (MS office, internet, database). Ability to work effectively and productively in a collaborative team capacity with creative approaches to organizational development opportunities and conflict resolution. Demonstrated ability to effect innovative solutions to operational issues. Must have valid driver's license with less than 2 points. Able to work evenings and weekends as needed. Working Conditions While performing the duties of this job, the employee is routinely working in a normal office environment with minimal exposure to adverse conditions. The noise level in the work environment is usually minimal. Occasional exposure to outdoor weather conditions. Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job: Sitting for long periods of time. Ability to rearrange furniture or other equipment weighing up to 20 pounds at a time. Finger dexterity for typing and use of other office equipment.

Additional Information:

McDaniel College, in compliance with federal and state laws and regulations, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on basis of any protected status including protective hairstyle, race, religion, color, ancestry or national origin, disability, age, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, military status, genetic information, marital status, veteran's status, or any other actual or perceived legally protected characteristics.

Application Instructions:

Completed applications must include a cover letter addressing position qualifications and related experience, resume, and the names and contact information of three professional references. Review of applications begins immediately. Please click the Apply Now button below to begin your application. Frequently Asked Questions (FAQs) Powered by