Deputy Slate Captain & Assistant Director of Enrollment Management Systems University of Texas Permian Basin - 3.9 Odessa, TX Job Details Full-time $80,000 a year 1 day ago Benefits AD&D insurance Health insurance Dental insurance Tuition reimbursement Employee assistance program Vision insurance Life insurance Qualifications Optimizing workflow processes Data integrity assurance Non-technical user support Testing phase management Staff supervision Educational administrative software Team supervision Project management experience in technology Data validation techniques Academic institution experience Configuration management Student information system User training (technical support) Data summary reports Master's degree Data integrity and documentation Driver's License Continuous improvement Admissions and enrollment management Software documentation Managing projects CRM system proficiency Experience at colleges/universities Cross-functional collaboration Cross-functional team management Task assignment Professional development training Cross-functional communication University experience Full Job Description Hiring Department The University of Texas Permian Basin welcomes applications for the position of Deputy Slate Captain & Assistant Director of Enrollment Management Systems Salary Range $80,000.00 depending on qualifications Essential Functions The Deputy Slate Captain & Assistant Director of Enrollment Management Systems supports the University's enrollment goals by serving as an advanced technical-functional deputy and secondary functional administrator for Technolutions Slate CRM and related Enrollment Management systems. Reporting to the Director of Enrollment Management Systems and Slate Captain, the position provides day-to-day system administration, configuration, integrations, data integrity, reporting, access administration, documentation, training, user support, assigned project coordination, and routine deputy coverage within delegated authority. Deputy Slate Administration and Technical Support 1. Serve as Deputy Slate Captain and secondary functional administrator for Technolutions Slate CRM, providing day-to-day administration and routine operational coverage for the Director within delegated authority. 2. Maintain comprehensive knowledge of Slate structures, tables, forms, rules, communications, portals, applications, data integrity, security, user profiles, and data flow across processes and units. 3. Configure, test, maintain, and troubleshoot Slate forms, portals, applications, rules, communications, queries, reports, and workflows that support recruitment, admissions, yield, and enrollment operations. 4. Write and test SQL-supported processes; analyze technical and functional issues; respond to ad hoc information requests; and develop written procedures for system processes. 5. Serve as an advanced technical resource for SQL-supported Slate design and related workflows, escalating material architecture or risk decisions to the Director and appropriate University offices. Enrollment Systems Configuration, Integration, and Operations 6. Create, test, maintain, and troubleshoot data imports, exports, integrations, vendor files, and data mappings involving Common Application, ApplyTexas, Encoura, College Board, EAB, school-district and transfer partners, and other approved sources. 7. Build and maintain Slate-hosted applications, forms, portals, and related tools to support data import, mapping, review, communication, reporting, and enrollment operations. 8. Oversee and document assigned operational processes involving Slate, Banner or PeopleSoft, admissions applications, and related Enrollment Management workflows in collaboration with the appropriate system owners. 9. Coordinate annual and recurring cycle preparation, system testing, configuration review, release readiness, and implementation support for assigned Slate processes. Data Integrity, Reporting, and Documentation 10. Develop and perform regular data audits, cleanup projects, validation routines, reconciliation processes, and quality-control reviews. 11. Develop reports, dashboards, data summaries, queries, and documentation that support Enrollment Management operations, leadership review, and process improvement. 12. Maintain current procedures, process maps, data dictionaries, testing records, user guides, and system-change documentation. Slate Governance and Access Administration 13. Administer approved Slate governance processes, maintain governance documentation, conduct access reviews, and recommend updates to support information security, appropriate access, and consistent system practices. 14. Co-manage user accounts, roles, permissions, and access reviews under approved governance and security standards. 15. Escalate material access exceptions, policy questions, security concerns, and final governance decisions to the Director and appropriate institutional authority. Project Coordination and Cross-Functional Support 16. Lead assigned Slate and Enrollment Management systems projects, technical workstreams, implementation activities, and project timelines within priorities approved by the Director. 17. Gather requirements, coordinate testing, document decisions, monitor milestones, evaluate outcomes, and communicate status, risks, and recommendations. 18. Serve as an assigned technical liaison or project representative with Information Technology, Institutional Effectiveness, Academic Affairs, Finance, the Registrar's Office, and other campus partners for Slate-related work. 19. Coordinate approved vendor and service-provider work and route contract, procurement, budget, and scope-approval matters through established University channels. Team Support, Training, and Deputy Coverage 20. Supervise assigned direct reports or coordinate designated work only when formal authority is documented, including assigning work, monitoring quality, providing training and guidance, and contributing performance input through established University processes. 21. Develop and deliver user onboarding, role-based training, professional development, procedures, and support resources for Slate users. 22. Provide routine deputy representation and operational continuity during the Director's absence within the limits of delegated authority. 23. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor. Required Qualifications 1. Master's degree from an accredited college or university. 2. Three (3) years of experience administering, configuring, supporting, or managing Technolutions Slate CRM or a comparable higher education enrollment CRM. 3. Experience leading projects, coordinating technical work, training users, assigning or quality-reviewing work, or supervising staff. 4. Experience with data integrity, imports and exports, system documentation, reporting, testing, user support, and process improvement. 5. Experience communicating technical information to non-technical users and coordinating work across departments or functional areas. Preferred Qualifications 1. Five (5) years of related experience with Slate, higher education admissions systems, CRM administration, student information systems, enrollment operations, or related software. 2. Experience working in college admissions, enrollment management, student services, or enrollment operations. 3. Experience with HTML, SQL, Slate query tools, portals, forms, rules, communications, or related technical configuration. 4. Experience with PeopleSoft, Banner, or another student information system. 5. Experience developing training materials, system documentation, process maps, testing records, dashboards, reports, or user guides. 6. Experience coordinating vendor files, CRM integrations, application imports, data-sharing processes, or cross-departmental system implementations. 7. Experience supervising staff or providing formal work direction, training, quality review, or performance input. Additional Information Required Application Materials 1. Cover Letter 2. Résumé 3. List of References 4. Transcripts (Preferred) 5. Letters of Recommendation (Preferred) Conditions of Employment 1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor. 2. Employment is subject to an introductory period to monitor employee performance. 3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify. 4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record. 5. Employment is contingent upon a successful background check. 6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Schedule Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments. Standard Working Conditions 1. Able to lift various materials up to 25 pounds on an occasional basis. 2. Able to bend, crouch, and reach continuously. 3. Physically able remain seated, frequently to continuously. 4. Able to remain standing up to 15% of the time. 5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement. 6. Standard working conditions may differ depending on department and occupation University Benefits 1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees. 2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB. 3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too. 4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts! 5. Our benefits package, along with an ample leave policy, make for a great total compensation package. About the University The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S. As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas. Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.