Police Records Specialist (PT)

JOB The Police Records Specialist will work in a fast-paced environment, incorporating accuracy and efficiency with minimal supervision. Police Records Specialists perform varied specialized support work including clerical, statistical, computer-based records management, answering telephones, responding to public records requests, fingerprinting citizens, and providing customer service to the public at the Police Records counter. Overtime may be required.

This is a part-time position at 20 hours per week.

EXAMPLE OF DUTIES

The essential functions listed are typical examples of work performed by positions in this job classification. Conducts file inquiries into national, county, and local data banks to check driving records, vehicle registrations, stolen property files, warrants, criminal history records, and missing person listings and provide confirmation when necessary.

Prepares correspondence, court packets, statistical reports, pressboard reports, case reports, and numerous other written assignments.

Processes and maintains documents including, but not limited to, warrants, police reports, and citations, and route documents to the appropriate personnel and/or agency.

Performs quality control support functions related to the entering and processing of police records. Reviews and verifies records and record entries for accuracy and continuity of data between the department's local records management system, state, and federal databases. Arranges for corrections to be made when necessary.

Processes pistol transfers, concealed pistol licenses and firearms dealer licenses according to state and federal law. These duties include conducting appropriate fingerprinting, background investigations and legal research to verify and approve the transfer or licensing.

Provides professional support and information to officers, outside law enforcement agencies, and the public at the front counter, by phone, and by email.

Assists police staff with various activities including but not limited to researching data via automated systems, providing notification to officers of subpoenas, assist with the intake process of found property.

Participates in regular internal audits of the records section and execution of complex projects as assigned by the Records Lead.

Provides support, processing, and redaction of Public Records requests in compliance with the Washington Public Records Act.

Maintains strict confidentiality of restricted information.

Perform other duties as assigned.

SUPERVISORY

RESPONSIBLITIESThis position has no supervisory responsibilities.

SUPPLEMENTAL INFORMATION

Depending on functional area of assignment, tasks involve the ability to exert light physical effort usually involving some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). May involve some climbing, balancing, stooping, kneeling, crouching, crawling, walking, or standing. Tasks may involve extended periods of time at a keyboard or workstation and extended periods of time standing and/or walking.

Tasks are regularly performed inside without exposure to adverse environmental conditions (e.g., dirt, cold, rain, fumes).Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally and in writing.

The City of Mercer Island maintains a drug-free and smoke-free workplace.