Overview Fourth and Hope is seeking an organized, dependable, and personable Admistrative/Volunteer Services Coordinator to join our team. This position reports directly to the HR/Payroll Manager and provides administrative and clerical support within the administrative office while coordinating the organization's volunteer services. Responsibilities Provide direct administrative and clerical support to the HR/Payroll Manager. Provide general administrative assistance to managers within the administrative office as assigned and coordinated through HR/Payroll Manager.

• Assist with scheduling interviews, meetings, appointments, and other administrative activities.
• Contact candidates as directed to coordinate interview dates and times and communicate basic scheduling information.
• Prepare, copy, scan, print, organize, and file documents and forms.
• Maintain organized electronic and physical filing systems and assist with routine recordkeeping and document tracking.
• Answer direct telephone calls, take messages, greet visitors, and provide general front-office support as needed.
• Prepare meeting rooms, agendas, packets, sign-in sheets, and other meeting materials; take meeting notes when requested.
• Assist managers with routine clerical projects, document preparation, copying, filing, scheduling, and follow-up as needed.
• Assist with maintaining office supplies and submit or communicate supply needs as directed.
• Maintain confidentiality of employees, applicant, client, volunteer, and organizational information.
• Support administrative projects and day-to-day office operations as assigned by the HR/Payroll Manager

JOB DUTIES

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Volunteer Services Coordination:

• Locate, develop, and maintain networks and partnerships with relevant service providers, community and religious organizations, businesses, and educational institutions.
• Recruit, screen, interview, orient, train, and schedule volunteers to support organizational needs, program operations, and special events.
• Ensure volunteers are appropriately matched with assignments and trained for their assigned responsibilities through orientation and continuing education.
• Coordinate volunteer schedules and communicate assignments, expectations, changes, and organizational needs to volunteers.
• Maintain complete and up-to-date volunteer records, including required documentation and accurate tracking of volunteer hours.
• Assist with volunteer coordination and communication, including volunteer recognition, engagement, and retention.
• Promote volunteer opportunities and assist with recruitment initiatives to attract new volunteers.
• Coordinate volunteer resources for community engagement activities, organizational events, fairs, and special events as needed.
• Monitor volunteer participation and activities to ensure services are consistent with Fourth & Hope's mission, policies, procedures, expectations, and core values.
• Maintain professional relationships and communication with volunteers, community partners, service providers, businesses, and educational institutions.

General Responsibilities:

• Deliver honest, respectful, and professional communication.
• Consistently contributes to a safe and positive work environment.
• Maintain regular attendance, reliability, and timeliness.
• Maintain health, safety, privacy, and security standards.
• Work collaboratively with managers, employees, volunteers, community partners, clients, and the public.
• Perform other related duties as assigned

Knowledge, Skills, and Qualifications:

• High school diploma or equivalent required; college coursework or an associate degree in business, administration, human resources, social services, or a related field preferred.
• At least one year of administrative, clerical, office support, customer service, volunteer coordination, community engagement, or related experience preferred.
• Strong organizational and time-management skills with the ability to prioritize multiple assignments.
• Excellent interpersonal, customer service, verbal, and written communication skills.
• Detail-oriented with the ability to maintain accurate records and follow established procedures.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook, or related software.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Ability to work independently while also supporting multiple managers and collaborating as part of a team.
• Ability to communicate effectively with and coordinate volunteers from diverse backgrounds.
• Professional, dependable, approachable, and committed to Fourth & Hope's mission and values. Requirements
• Must possess a current and valid California driver's license and an acceptable driving record when driving is required for assigned duties.
• Must pass required criminal background screening.
• Must meet minimum requirements to access and use applicable organizational data-entry systems.
• Must complete required pre-employment screening and other employment-related testing consistent with organizational policy and applicable law.
• Must be insurable by Fourth & Hope insurance carriers when applicable.
• Must provide documentation establishing authorization to work in the United States as required by law.
• Must provide required T.B. clearance when applicable.
• Must be able to support occasional evenings or weekend volunteer activities or special events as needed.
• Other requirements as necessary to maintain compliance with applicable regulations, contracts, grants, and partner agreements.

Join us as an Admin & Volunteer Services Coordinator to inspire change through community involvement while advancing your career in a vibrant environment committed to making a difference!

Pay:

$25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Vision insurance

Work Location:

In person