Gas Station BOOKKEEPING

Overview Join our dynamic team as a Gas Station Bookkeeper, where you'll play a vital role in maintaining accurate financial records and ensuring smooth operational flow at our retail fueling stations. This position offers an exciting opportunity to apply your accounting expertise in a fast-paced environment, supporting daily financial transactions, reconciling accounts, and managing bookkeeping systems. Your attention to detail and proficiency with financial software will help us deliver exceptional service and operational excellence. This paid position is ideal for candidates passionate about accounting and eager to contribute to a thriving retail operation.

Responsibilities Multi-Site Cash and Sales Reconciliation Consolidating Daily Sales :

Aggregate and audit Daily Settlement Reports (DSR) from all network locations via centralized POS systems.

Wholesale Fuel and Inventory Accounting Bulk Fuel Reconciliation :

Match bills of lading from fuel distributors with automatic tank gauge (ATG) readings for all properties.

Fuel Margin Tracking :

Monitor volatile rack pricing and retail margins to assist corporate leadership with regional pricing strategies.

Cross-Store Inventory Control :

Oversee centralized vendor invoicing, scan-back promotional rebates, and inter-store merchandise transfers.

Corporate Accounts Payable and Receivable Vendor Management :

Process high-volume accounts payable for fuel suppliers, commercial grocery vendors, and maintenance contractors.

Commercial Account Billing :

Manage fleet card accounts, corporate fuel contracts, and local business lines of credit.

Compliance, Multi-Jurisdiction Taxes, and Reporting Multi-Location Tax Filing :

Calculate and prepare localized sales taxes, environmental fees, and state-specific fuel excise taxes.

Consolidated Financial Reporting :

Generate profit and loss statements, balance sheets, and variance reports for individual stores and the parent entity.

Audit Preparation :

Maintain standardized, digital archives of all site receipts and invoices to support annual corporate tax audits.

Centralized Deposit Auditing :

Verify physical bank deposits and electronic safe drops against digital shift logs for every branch.

Discrepancy Investigation :

Flag and resolve cash shortages, fraudulent credit card chargebacks, and lottery variances across the chain.

Merchant Fee Management :

Track, reconcile, and analyze credit card processing fees across all regional sites.

Data Entry :

Inventory, input ALL data into back office

CRM - ATTENTION TO DETAIL!

!! •Please only apply if you have experience and are highly organized & time efficient•

Pay:

$23.75 - $28.60 per hour

Benefits:

Paid training

Work Location:

In person