Personnel Assistant III

Personnel Assistant

III SUNNY GLEN CHILDRENS HOME INC

• 3.0 San Benito, TX Job Details Full-time 5 hours ago Qualifications Spanish Basic math English High school diploma or GED Driver's License Full Job Description Sunny Glen Children's Home

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Job Description Job Title:

Personnel Assistant III Department:

Human Resources Supervisor:

Senior Talent Manager FLSA Status:

Exempt Prepared by : Human Resources Department Summary Personnel Assistant III at Sunny Glen Children's Homes are skilled and experienced individuals who will oversee the development of all aspects regarding vacancies and hiring. The Personnel Assistant III will focus on recruitment, pre-employment, and staff retention. The Personnel Assistant III will also develop data to ensure the program and its departmental branches have appropriate staffing levels. Essential Duties and Responsibilities Must abide by Sunny Glen Children's Home's mission of giving nurturing, trauma-informed care to children from difficult backgrounds. Ensuring communication is thorough between the training team and floor supervisors. Must manage the company's Indeed page for vacancies. Responsible for all NEO duties such as scheduling and making sure program hiring needs are met. Attending stakeholders' meetings if necessary. Able to work closely with the program's HRG for proper interviewing methods or job descriptions. Must develop a spreadsheet or tracking form for every department in the program or any other form of document to track vacancies. Responsible for submitting a weekly report to his/her immediate lead regarding the week's vacancy reports. Be able to manage the full cycle of recruitment (post, source, prescreen, schedule, background, references, offer, onboarding, etc.). Must be able to have an open line of communication with leadership and all staff, as well as be able to openly communicate in public gatherings for job fairs. Must assist with any HR-related duties. Ensure that local areas are identified as possible locations for job fairs. Maintain open and consistent communication with the Program Director, and/or Assistant Program Director or designer regarding all statistical reports on vacancies/hiring. Must attend all organizational required training that will enhance professional growth. Must attend all departmental and program meetings to ensure that up-to-date information is received. Travel as needed for training. Must be able to adapt to change in a positive, productive manner, and in moment's notice. Be able to follow dress code procedures for the position including business casual attire Monday through Thursday and jeans on Fridays, which is subject to change at any time. Able to provide support and back-up to the Human Resources team as needed. Other duties may be assigned. Competencies

• To perform the job successfully, an individual should demonstrate the following competencies: Continuous Learning
• Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. Job Knowledge
• Competent in required job skills and knowledge; exhibits the ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively. Use of Technology
• Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date. Problem-Solving
• Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics. Communications
• Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods. Cooperation
• Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts. Oral Communication
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. Teamwork
• Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Written Communication
• Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Change Management
• Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results. Team Leadership
• Fosters team cooperation; defines team roles and responsibilities; supports group problem solving; ensures progress toward goals; acknowledges team accomplishments. Leadership
• Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others. Quality Management
• Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness. Visionary Leadership
• Displays passion and optimism; inspires respect and trust; provides vision and inspiration to peers and subordinates. The position will integrate Sunny Glen's Core Values throughout their day-to-day operations. Business Acumen
• Understands business implications of decisions; aligns work with strategic goals. Conflict Resolution
• Encourages open communications; confronts difficult situations; maintains objectivity; keeps emotions under control; uses negotiation skills to resolve conflicts. Recruitment & Staffing
• Utilizes recruitment sources; exhibits sound interviewing skills; presents a positive, realistic view of the organization; analyzes and forecasts staffing needs; makes quality hiring decisions. Cost Consciousness
• Works within approved budget; contributes to profits and revenue; conserves organizational resources. Ethics
• Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values. Organizational Support
• Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities. Strategic Thinking
• Develops strategies to achieve organizational goals; understands organization's strengths & weaknesses; adapts strategy to changing conditions. Adaptability
• Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation. Achievement Focus
• Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities. Attendance/Punctuality
• Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. Dependability
• Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies the appropriate person with an alternate plan. Initiative
• Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed. Innovation
• Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas. Judgment
• Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in the decision-making process; makes timely decisions. Quality
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality. Quantity
• Completes work in a timely manner. Safety and Security
• Observe safety and security procedures; report potentially unsafe conditions; use equipment and materials properly.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must be 21 years of age or older. Must be bilingual in English and Spanish. Education and/or Experience High school diploma or GED 1 year of experience working with recruitment (preferred) Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, and the public. Bilingual is required (English/Spanish). Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of Microsoft Office, Excel, and Electronic Case Management software. Certificates, Licenses, Registrations Valid Texas Driver's License Have a record of tuberculosis screening showing the employee is free of contagious TB. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is regularly required to stand, walk; stoop, kneel, crouch, or crawl and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit; climb or balance and taste or smell. The employee must regularly exert up to 25 pounds of force (mopping, lifting groceries, moving furniture, cooking, etc.) and occasionally be able to perform a restraint on youth weighing up to 200 lbs. Must be able to frequently maintain visual and auditory supervision of multiple children. The employee must be able to make quick decisions, tolerate frustration and be able to always balance mental toughness with compassion. The employee must be able to multitask. Work Environment The characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually loud. The employee must be able to function in a noisy environment. Notes All services shall be provided in accordance with established standards, principles, and ethics of the profession, applicable professional specialty organizations, and the high-quality standard for which Sunny Glen Children's Home is recognized. Sunny Glen is an Equal Opportunity Employer (EOE) and complies with all applicable federal and state employment laws. Employment decisions are based on qualifications, merit, and business needs. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this class classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Education and/or Experience High school diploma or GED 1 year of experience working with recruitment (preferred)