Administrative Assistant Library (26-40)

Francis Marion University and the James A. Rogers Library invite applications for an Administrative Assistant. The Administrative Assistant, under the supervision of the Dean of the Library, will perform a variety of advanced office management duties. The successful candidate will oversee all aspects of office coordination and photo ID card services. Interaction with students, faculty, staff, vendors, and visitors is essential. The successful candidate will have general office skills and excellent communication skills (both written and oral). Need to be organized, self-motivated, confident, able to work under pressure, and flexible in fluid situations. Responsibilities include, but are not limited to: Ability to communicate clearly in person, by email and on the telephone with faculty, staff, students, and the public. Answer general library related questions and forward calls to the appropriate offices. Demonstrate discretion and discernment with sensitive information. Coordinates all campus-wide photo FMU card services. Takes ID pictures and processes through database to produce FMU cards. Coordinates all purchase requisitions for library supplies and equipment. Maintains system for filing and retrieval of organizational documents, records, and other university correspondence. Records minutes at library staff or committee meetings as needed. Collects, enters, and analyzes data for the office. Perform various administrative tasks as needed.

State Requirements:

A high school diploma. Related clerical experience may be substituted for a high school diploma.

FMU Preferences:

Bachelor's degree preferred. Advanced office and computer skills. Experience with internet-based research. Proficiency with Microsoft Office and Excel software programs. Knowledge of procedures involved in library operations or capacity to acquire such knowledge rapidly. Ability to operate various electronic devices, including computer digital cameras, printers, PCs, laptops, photocopiers, scanners, etc.

Normal Working Hours:

Monday through Friday, 8:30 a.m. - 5:00 p.m. Modified summer hours.

State Classification:

Administrative Assistant (AA75)

Pay Grade:

GEN06

Salary:

$37,200

Materials Needed:

Letter of Interest (Referencing Position Number 26-40 ); Copies of all transcripts if a degree is held (official transcripts will be required of the successful candidate); Resume; The names, addresses, and telephone numbers of three references; and FMU Staff Application. To obtain the FMU Staff Application, please click here.

Send Application Packet to:

Dr. Charlene Wages, Vice President for Administration and Planning, Francis Marion University, PO Box 100547, Florence, SC 29502-0547 or FAX to (843) 661-1202. Review of applications will begin immediately and will continue until the position is filled. As Francis Marion University has continued to be recognized for its diverse student body, it especially welcomes applicants who can affirm and enhance its mission. Applicants honorably discharged from a branch of the United States Armed Forces, who meet the minimum training and experience requirements, are given employment preference by all State agencies and higher education institutions in SC. An Affirmative Action/Equal Opportunity Institution