Administrative Operations Coordinator

Overview We are a family-owned property maintenance company looking for a highly organized, detail-driven administrative professional to become the frontline of communication and operational support for our business. This position requires independent thinking, organization, and strong written communication skills. What We're Looking For You are someone who: Naturally organizes systems and processes Catches errors others miss Writes professionally with correct grammar and spelling Can prioritize tasks without being micromanaged Feels comfortable handling financial data and customer accounts Shows up daily, on time, ready to contribute Core Responsibilities Customer & Office Communication Manage phone, email, and mail correspondence Schedule appointments and follow up promptly Route requests to proper division efficiently Maintain professional customer interactions Financial & QuickBooks Duties Monthly bank and credit card reconciliations Enter vendor bills accurately by item and customer Apply payments correctly and prepare deposits Conduct weekly collections outreach Operations & Reporting Maintain project completion folders Assist with proposal preparation using LMN software Pull property measurements using Google Earth / Assessor sites Compile reports for weekly and seasonal planning Keep office filing systems organized Office Maintenance Maintain professional front office appearance Monitor office supply inventory Light daily tidying of shared areas Required Skills Strong grammar and written communication Experience with Microsoft Office (Word & Excel) QuickBooks experience preferred Ability to manage multiple priorities independently High attention to detail

Pay:

$22.00 - $30.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person