Administration Manager

Job Title:

Administration Manager Company:

KYA Services, LLC Location:

Santa Ana, CA Employment Type:

Full-Time Salary Range:

$85,000 - $90,000 About KYA KYA is a leading specialty construction company focused on delivering high-quality environments through innovation, integrity and operational excellence. We are committed to building strong teams, developing leaders and creating efficient systems that support scalable growth. Recognized as a

USA TODAY

Top Workplace, we foster a collaborative, team-oriented culture that values innovation, well-being and shared success. We empower our team members to listen, understand and advise, creating an environment where every voice contributes to meaningful impact. Position Overview KYA is seeking a highly organized, proactive, and solutions-driven Administration Manager to lead and oversee the daily operations of the Administration Department. This role is critical to ensuring consistency, efficiency, and alignment across administrative functions, while supporting company-wide initiatives and leadership priorities. The ideal candidate is a strong leader who thrives in a fast-paced environment, has a passion for process improvement, and can effectively manage both people and systems. Key Responsibilities Oversee day-to-day operations of the Administration Department, ensuring efficiency and accuracy Lead, mentor and develop a team of Administrators Establish, implement, and maintain policies and procedures to support operational excellence Partner cross-functionally with Marketing, IT, and Business Development teams Manage internal processes including onboarding coordination, documentation, and compliance tracking Oversee budget tracking and administrative cost controls Ensure proper documentation, file management and record-keeping systems are maintained Identify opportunities for process improvement and implement scalable solutions Support leadership with reporting, project coordination and strategic initiatives Qualifications Bachelor's degree in Business Administration or related field preferred 5+ years of administrative or operations experience, with at least 2+ years in a leadership role Strong leadership and team management skills Excellent organizational and time management abilities Experience developing and implementing policies and procedures Strong communication and interpersonal skills Proficiency in Google Workspace and administrative systems Ability to manage multiple priorities and meet deadlines in a fast-paced environment Key Competencies Leadership & Team Development Process Improvement & Systems Thinking Attention to Detail Communication & Collaboration Accountability & Ownership Strategic Thinking Why Join KYA Opportunity to be part of a growing, innovative company Collaborative and team-oriented culture Leadership development and growth opportunities Competitive compensation and benefits package