An Administrative Manager manages and directs administrative support for a company or organization or manages the business office at a smaller company. Directs clerical and administrative staff, manages supply orders and budgets, monitors company contracts or procedures, or directs equipment and office space use and maintenance.
Law Firm Administrator PerformLaw Shreveport, LA Job Details Full-time $60,000 - $75,000 a year 21 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Practice management Project development phase management Strategic goal setting Practice management software Administrative experience Supervising experience Managing budgets in a finance role Bachelor's degree Project budget management Law office experience Managing projects Business Administration Productivity software Legal billing Business Project planning phase Employee relations strategy Full Job Description Miramon Law, a Trusts and Estates law firm in Shreveport, La., seeks a full-time Firm Administrator to manage day-to-day business operations. Serving as third-in-command to the two Equity Partners, this role bridges the Managing Partner's vision with firm-wide execution. Responsibilities include system development, project management, supporting attorney growth, and supervising the Administrative Assistant and Bookkeeper to ensure compliant, scalable operations. The ideal candidate offers prior operational leadership in a legal or professional services environment, a strong background in HR and legal financial administration, and proven project execution. We seek an accountable, proactive leader who thrives on building systems and fostering a collaborative culture. Who We Are We are a client-focused Trusts and Estates law firm serving individuals and families through estate planning, trust administration, probate, and related legal services. Our mission is to provide exceptional legal counsel while delivering an outstanding client experience. We believe that great service begins with great people, clear communication, accountability, and a commitment to continuous improvement. As our Firm continues to grow, we are seeking team members who share our values of professionalism, collaboration, integrity, and excellent client service. Who We Are Looking For We seek an experienced Law Firm Administrator and dynamic leader to build efficient organizational systems and oversee daily operations. The ideal candidate is an approachable, authoritative communicator who partners with ownership, attorneys, and staff to achieve strategic goals.
You are someone who:
Has managed operations, HR, or administration in a law firm or professional services organization. Translates big-picture leadership vision into actionable roadmaps, timelines, and deliverables. Fosters a positive, professional, and respectful workplace culture while holding teams accountable. Takes ownership of multiple complex projects with high organization and problem-solving skills. Communicates proactively, clearly, and professionally across all organizational levels. Collaborates with leadership and directly manages administrative staff to optimize workflow. Understands legal compliance, risk management, and legal financial administration fundamentals. What We Expect You To Do Operations & Technology Management Manage daily office operations, workflow systems, communications, and staff meetings to resolve bottlenecks. Develop, document, and improve firm policies, procedures, and operational systems. Coordinate office maintenance, equipment, technology, supplies, and relationships with external vendors and IT providers. Human Resources & Employee Relations Oversee full recruiting lifecycle: screen, interview, and recommend candidate hires. Manage onboarding, offboarding, personnel files, HR documentation, and the employee handbook. Coordinate payroll and benefits administration directly with the Bookkeeper. Conduct performance evaluations, address employee relations promptly, and facilitate training and development. Financial Administration & Oversight Oversee billing, collections, accounts receivable, expenses, and budget adherence. Partner with the Bookkeeper on financial administration and trust compliance. Approve routine vendor invoices and employee expense reimbursements. Prepare financial/operational reports and maintain firm insurance, licenses, registrations, and legal records. Strategic Planning & Project Execution Partner with the Managing Partner to implement long-term vision and resolve operational challenges. Build timelines, roadmaps, track project execution, goals, deliverables, and hold teams accountable. Track KPIs and report operational results regularly to Equity Partners. Attorney Development & Staffing Support Administer attorney development, mentorship, evaluations, milestones, and practice plans. Support workforce planning, staffing assessments, promotion readiness, training, and retention activities. Marketing & Client Experience Manage relationships with external marketing vendors and monitor campaign results. Coordinate firm seminars, educational events, business development, and referral programs. Monitor client satisfaction to maintain exceptional front-office service standards. Risk Management & Compliance Ensure compliance with employment laws, data security standards, and firm policies. Coordinate cybersecurity, data backup, and disaster recovery efforts. Maintain high standards of confidentiality for all firm and client information. Professional & Leadership Expectations Serve as third-in-command to Equity Partners, exemplifying values and an authoritative office presence. Supervise, mentor, and hold the Administrative Assistant and Bookkeeper accountable. Communicate proactively and responsively across all organizational levels. Demonstrate reliability, accountability, leadership productivity, continuous improvement, and structural scalability. Handle sensitive data with absolute discretion and confidentiality. Required Qualifications Minimum of three (3) years of office administration or operational management experience. Demonstrated experience in human resources management, recruiting, and employee relations. Solid understanding of legal financial administration, budgeting, and legal billing systems. Proven track record of successful project management and strategic plan execution. High proficiency with modern technology systems, practice management software, and Microsoft Office Suite. Preferred Qualifications Experience supporting a Trusts and Estates, Estate Planning, or Probate Law practice area. Experience managing operations in a small to mid-sized law firm environment. Experience working with Clio and QuickBooks Online. Bachelor's degree in Business Administration, Legal Administration, Human Resources, or a related field. Certified Legal Manager (CLM) designation or progress toward it.
Pay:
$60,000.00 - $75,000.00 per year
Benefits:
401(k) Dental insurance Health insurance Paid time off Vision insurance
