An Administrative Manager manages and directs administrative support for a company or organization or manages the business office at a smaller company. Directs clerical and administrative staff, manages supply orders and budgets, monitors company contracts or procedures, or directs equipment and office space use and maintenance.
Job Title Administrative Associate Functional Title Senior Administrative Support Contract position State Location Hanscom Air Force - MA US (Primary) Education Bachelor's Level Degree Job Type Full-time Job Description Quantech has a requirement for a Senior Administrative Support specialist to support our DoD customer at Hanscom AFB. The Contractor shall provide high-level Administrative Support for senior managers and members of the organizational staff. The Senior Administrative Support specialist will provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility. This includes but is not limited to researching and compiling information pertaining to specific projects/topics, preparing factual, clear, concise, and appropriately coordinated written communications, and ensuring seamless office operations.
Responsibilities may include the following:
Keeping Leadership Informed:
Ensuring leadership is kept informed of all issues of interest that relate to the mission of the directorate.
Task Monitoring:
Monitoring progress toward the accomplishment of various taskings, initiatives, and schedules.
Document Preparation:
Drafting, reviewing, and coordinating documents for the approval and signature of leadership.
Policy Dissemination:
Disseminating program policy and specific initiative guidance to members of the organization.
Event & Meeting Support:
Supplying background information and coordination efforts for various program events.
Meeting Coordination:
Coordinating, documenting, monitoring, and supporting a variety of physical and virtual meetings and conferences.
Participant Coordination:
Preparing background information and invitations for meeting participants, and ensuring meeting documentation is properly filed IAW organizational policy.
Meeting Documentation:
Documenting and tracking attendance logs, meeting minutes, and action items with corresponding action officers.
Conferencing & Equipment Setup:
Maintaining scheduling documents and requirements for video and online conferencing setup and execution, including maintaining equipment logs and setup instructions. Travel Support (DTS/NDEA): Providing travel planning and execution support. This includes serving as a Non-DTS Entry Agent (NDEA) per DODFMR guidelines and assisting with Centrally Billed Account (CBA) reconciliations (Permission Level 4) without certifying/approving invoices. Job Requirements
JOB REQUIREMENTS
Clearance:
Secret Clearance (Required).
Experience:
Comprehensive experience providing executive and/or organizational-level administrative support with increasing levels of responsibility.
DTS/Travel Expertise:
Demonstrated experience with the Defense Travel System (DTS), Defense Travel Administrator procedures, NDEA regulations (DODFMR Vol 9, Ch 2), and CBA reconciliation protocols.
Education & Experience Levels:
BA/BS degree and 8+years of experience (with at least 3 years in a DoD environment) OR 12 years of experience (with at least 5 years in a DoD environment) providing administrative support.
Operational Skills:
Exceptional capability in reviewing and routing documentation, managing workflows, scheduling, and tracking/facilitating organizational tasks. We hire Military! Salary information below is a general guide only. Salaries are commensurate with experience and qualifications, as well as business and market considerations.
