Our client, a private foundation based in Midtown, is seeking a highly organized and detail-oriented Grants & Administration Manager to join its dynamic team. The foundation supports organizations across different sectors, working closely with the board, and team. This is a hands-on role overseeing the grant lifecycle and key administrative functions, including board and staff scheduling, meeting coordination, grants management, and recordkeeping. The ideal candidate is proactive, meticulous, and comfortable managing detail-intensive processes while working closely with senior stakeholders in a small, collaborative environment.

RESPONSIBILITIES

Manage staff and board scheduling, meeting preparation, materials, and minutes Manage the full grant lifecycle in the database system Maintain accurate grant and organizational records Track key deadlines and follow-up items related to grants and administrative processes Work closely with the Executive Director, Program Managers, board, and team on day-to-day coordination Identify opportunities to improve administrative systems, processes, and workflows Assist with additional administrative needs and special projects as needed

REQUIREMENTS

3-5+ years of relevant experience managing / supporting administrative and detail-intensive processes Exceptional organization, accuracy, attention to detail, and follow-through is a must! Strong judgment and discretion Experience working with databases; grants management system experience is a plus Proactive and resourceful, with the ability to take ownership of processes from start to finish Ability to work effectively both independently and collaboratively Administrative or project management experience in financial services is a plus Positive, flexible, and team-oriented

SALARY:

$95-$110K (DOE) + Discretionary Bonus Opportunity +

Benefits HOURS:

9:00am-5:00pm (with flexibility if needed) | In-office 3x/week #IND1