Temporary Administrative Manager - College of Natural Sciences - (UTEMPS)

Job Posting Title:

Temporary Administrative Manager

• College of Natural Sciences
• (UTEMPS)

• Hiring Department:

  UTemp Pool

• Position Open To:

  All Applicants

• Weekly Scheduled Hours:

  40

• FLSA Status:

  Non-Exempt

• Earliest Start Date:

  Immediately

• Position Duration:

  Expected to Continue Until Aug 31, 2026

•

Location:

UT MAIN CAMPUS

•

Job Details:

General Notes Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process. Please no phone calls or emails. The projected end date for this temporary assignment is August 31, 2026. Purpose Serve as the central business operations partner for the CNS Career Services and Health Professions offices, ensuring compliant purchasing and financial management, efficient office operations, reliable event-business coordination, and strategic support to leadership. This role focuses on process design, financial stewardship, and cross-functional coordination to maximize CNS Career Success impact. Responsibilities Provides day-to-day support for business services, financial operations, and office management, including processing purchasing and travel requests, maintaining financial records, supporting budget tracking and reconciliation, and ensuring compliance with university guidelines. Oversees office systems, communications, space coordination, and onboarding processes while partnering with IT and administrative teams to manage access, inventory, and operations. Supports event logistics and financial oversight, contributes to strategic and cross-departmental projects, and assists with documentation, reporting, and continuous process improvement. Required Qualifications Bachelor's degree and three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level, or high school graduation or GED, and seven years of clerical experience. Experience with administrative, business, or financial operations. Strong organizational skills and attention to detail. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Proficiency in Microsoft Office (especially Excel, Outlook, and Word). Strong written and verbal communication skills. Ability to work independently and as part of a team. Demonstrated ability to handle sensitive information with discretion. Preferred Qualifications Experience in higher education or a large, complex organization. Familiarity with procurement, budgeting, and financial reconciliation processes. Experience with enterprise systems (e.g., financial, HR, or procurement platforms). Knowledge of grant administration or contract processing. Experience coordinating events or supporting project management efforts. Familiarity with tools such as Box, 12twenty, or password management systems (e.g., 1Password). Experience developing or documenting standard operating procedures (SOPs). Interest in process improvement, data, and operational efficiency. Hourly Rate $28.85

Working Conditions Attire:

Business Casual Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation, Lifting, pushing, or pulling Work Shift Hours per week

• 40 The work hours are from 8:00 a.

m. to 5:00 p.m. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above

• Employment Eligibility:

  Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

• Retirement Plan Eligibility:

  The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

• Background Checks:

  A criminal history background check will be required for finalist(s) under consideration for this position.

•

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.•

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.•

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

• E-Verify:

  The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

•

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in

HOP-3031

. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.