Required Skills:

• Calendar & Meeting Management (3+ years)Scheduling and coordinating department meetings and eventsBasic calendar triage under direct guidance from manager
• Travel Coordination (3+ years)Booking domestic/international travel against written policy — flights, lodging, transportation, mealsCompiling and researching travel arrangements and meeting logistics
• Expense / Financial Support (3+ years)Submitting expense reports in line with policyAdministrative support with PO creation/accruals and check requests

Tools:

MS Office / Google SuiteTravel and expense platforms (Concur, Amex GBT, or equivalent)Outlook/Google Calendar, Slack, web conferencing

• Working styleExecutes with direct guidance — this level is not expected to work independently on ambiguous requestsFlags exceptions and policy questions to a manager rather than resolving them soloClear, professional communication with peers and team members

Duties:

• Dimension:

  Admin Assistant Expectation

• Level of Leader Supported:

  Typically supports a manager or group of managers

• Org Complexity:

  Supports manager(s) and their teams; adapts to a global environment. Helps coordinate meeting logistics with direct guidance from manager and team. May assist other EAs across the team
• Decision-Making /

Judgment:

May provide input but very limited decision-making responsibility within an established, well-understood framework

• Autonomy:

  Receives day-to-day assistance in prioritizing work from leader; executes with direct guidanceKey Responsibilities (Scoped)

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Area:

Admin Assistant Expectation

• Calendar & Meeting Management:

  Assists with scheduling and coordinating department meetings and events.

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Travel Coordination:

Understands and adheres to travel policy when assisting, compiling and researching travel arrangements — meeting set-up, lodging, transportation, meals

• Expense /

Financial Management:

Understands and adheres to expense policy when assisting with submitting expense reports; provides administrative support with PO creation/accruals and check requests

• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

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