Overview Join a dynamic and innovative startup environment as an Administrative Assistant, where your organizational skills and proactive attitude will be essential to our growth and success. This role offers an exciting opportunity to support daily operations, streamline administrative processes, and contribute to transforming ideas into impactful solutions. You will be the backbone of our office, ensuring smooth communication, efficient management of administrative tasks, and exceptional support for our team members and clients alike. If you thrive in fast-paced settings and are eager to grow with a forward-thinking company, this position is perfect for you! Duties Manage front of house responsibilities, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy Handle all incoming correspondence, emails, and inquiries promptly, maintaining excellent customer service standards Maintain organized filing systems, both physical and digital, ensuring confidential information is securely handled Perform data entry tasks accurately using Microsoft Office applications and bookkeeping software such as QuickBooks Support office management activities including supply inventory, equipment maintenance, and scheduling appointments Assist with bookkeeping duties like invoicing, expense tracking, and basic financial record keeping Provide general administrative support such as proofreading documents, preparing reports, and managing calendars Coordinate client communication efforts and support customer service initiatives to foster positive relationships Support personal assistant tasks for team leaders or founders as needed, including scheduling and travel arrangements Qualifications Proven office experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and computer literacy across various platforms Experience with QuickBooks or similar bookkeeping software is highly desirable Excellent phone etiquette skills with experience managing multi-line phone systems Bilingual abilities are a plus to effectively communicate with diverse clients and team members Strong data entry skills with high accuracy; ability to proofread documents thoroughly Demonstrated ability to handle confidential information discreetly and professionally Exceptional time management skills with the ability to prioritize tasks efficiently Previous clerical or administrative experience in a startup or office environment is preferred Personal assistant experience or office management background will be considered an advantage This paid position offers a rewarding environment where your contributions directly impact our company's growth. We value proactive individuals who are eager to learn and excel in a collaborative setting. Join us in shaping the future of innovation—your organizational expertise will help turn ambitious ideas into reality!

Pay:

$26.28 - $31.65 per hour Expected hours: 24.0 per week

Work Location:

In person