Administrative Assistant - City Manager's OfficePosition SummaryThe Administrative Assistant provides high-level administrative and clerical support to the City Manager and City Manager's Office. This position plays an important role in supporting daily departmental operations, coordinating schedules and communications, and serving as a professional point of contact for City staff, elected officials, residents, community organizations, and outside agencies.

Key ResponsibilitiesProvide comprehensive administrative support to the City Manager and City Manager's Office.

Manage calendars, schedule meetings and appointments, and coordinate meeting logistics.

Coordinate travel arrangements, conferences, special events, and departmental activities.

Prepare, proofread, format, and distribute correspondence, reports, presentations, agendas, and other materials.

Maintain confidential files, records, documents, and sensitive information with a high level of discretion.

Serve as a primary point of contact for City staff, elected officials, residents, community organizations, vendors, and outside agencies.

Respond to inquiries, provide general information, and route requests to the appropriate City department or staff member.

Assist with preparation and coordination of City Council agendas, meeting materials, reports, and supporting documentation.

Track departmental projects, assignments, deadlines, and follow-up items to ensure timely completion.

Process invoices, purchase orders, expense reports, and other departmental administrative documentation.

Coordinate internal and external communications on behalf of the City Manager's Office.

Assist with special projects, research, event coordination, and other departmental initiatives.

Maintain organized electronic and physical filing systems.

Perform additional administrative duties as assigned.