Office & Administrative Coordinator (Part-Time)

Position Title:

Office & Administrative Coordinator (Part-Time)

Organization:

Greenwich United Way Schedule:

15-18 hours per week

Compensation:

$35-$40 per hour Job Purpose Greenwich United Way is committed to strengthening our community by working to ensure all of Greenwich has the opportunity to be healthy, educated and self-sufficient. This part-time role supports that mission by ensuring the smooth, efficient day-to-day operation of the office and providing administrative support to leadership, staff, and the Board of Directors. Primary Duties and Responsibilities Perform a wide range of duties including, but not limited to, the following: Reception & Front Office Support Serve as the first point of contact, answering phone calls and greeting visitors in a professional and welcoming manner Direct inquiries to appropriate staff and respond to general information requests accurately and promptly Office Administration Prepare reports, correspondence, and documents using MS Office Suite and internal systems Organize and manage general communications, including routing incoming emails and voicemails Maintain organized filing systems and ensure accuracy of organizational records and databases Monitor and replenish office supplies; coordinate purchasing as needed Provide administrative support to staff across departments Coordinate maintenance and servicing of office equipment Financial & Operational Support Assist with preparing bank deposits and basic financial documentation Support bank reconciliations and month-end processes as needed Assist with internal reporting and operational tracking Board & Leadership Support Partner with the CEO and Board Chair to prepare meeting agendas and materials Coordinate logistics and ensure timely distribution of Board communications Take and draft meeting minutes for review Track and distribute action items following Board meetings Maintain and upload Board-related documents to the organization's website Qualifications Knowledge, Skills, and Abilities Proficiency in: MS Office Suite (Word, Excel, PowerPoint, Outlook) Email and internet applications Basic bookkeeping practices Strong organizational, time management, and communication skills Ability to manage multiple priorities with attention to detail Comfortable working in a collaborative, mission-driven environment Proficiency with standard office equipment Experience 1-3 years of experience in an administrative or office support role, preferably in a nonprofit setting

Pay:

$35.00 - $40.00 per hour

Work Location:

In person