Am-Finn Sauna Company is hiring an organized, detail-driven Administrative Coordinator to support our nationwide installation operations. This role works closely with the Installation Operations Manager to keep schedules, documentation, expenses, and communications running smoothly across a 10+ person traveling installer network. This is a support role for someone who thrives on structure, follow-through, and keeping a lot of moving pieces organized. Responsibilities Maintain and update nationwide installation schedules in coordination with the Installation Operations Manager Enter, update, and maintain accurate records in the CRM and project management systems for every job Collect, organize, and track installer receipts, expense reports, and travel documentation Book and coordinate installer travel (flights, lodging, rental cars) within approved budgets Prepare and organize submittals, site-readiness paperwork, and job documentation ahead of installations Draft and send routine status updates and confirmations to installers, GCs, and customers Track outstanding tasks, deadlines, and follow-ups across active jobs, flagging issues to the Operations Manager Compile data for operational and financial reporting (installer utilization, job status, expense summaries) Maintain organized digital files for every project (contracts, submittals, photos, correspondence) Handle general administrative tasks supporting the installation team as needed Report installation issues quickly and help drive solutions Qualifications Prior administrative, coordinator, or operations support experience required Experience managing multiple fast-moving projects simultaneously Strong organizational skills and attention to detail Comfortable managing multiple schedules, documents, and deadlines simultaneously Experience with CRM systems, scheduling tools, or project management platforms a plus Clear written and verbal communication skills Proficiency with spreadsheets and basic reporting Ability to work independently, prioritize, and follow through without heavy oversight Comfortable in a fast-paced, fast-growth environment

Pay:

$60,000.00 - $75,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person