We are looking for an Administrative Coordinator to support daily office operations for a financial services organization in Northbrook, Illinois. This Contract to permanent position is ideal for someone who enjoys keeping schedules organized, handling incoming communication professionally, and ensuring administrative processes run smoothly. The right candidate will bring strong coordination skills, attention to detail, and confidence working with tools such as Outlook, Canva, and AI-enabled productivity platforms.

Responsibilities:

Manage calendars, coordinate appointments, and keep internal schedules accurate and up to date. Respond to inbound calls with professionalism, route inquiries appropriately, and provide timely administrative support. Organize meetings, prepare materials, and help maintain efficient day-to-day office workflows. Support administrative projects by tracking tasks, following up on deadlines, and keeping documentation well organized. Use Outlook to maintain email order, schedule coordination, and communication follow-through across teams. Create effective visual or presentation materials in Canva to support business communications and administrative needs. Assist with scheduling requests and logistics to ensure leaders and teams remain well coordinated. Apply AI-based tools where appropriate to improve efficiency, streamline routine tasks, and support productivity. At least 2 years of experience in administrative coordination, administrative support, or a similar office-based role. Proven ability to manage calendars, schedules, and multiple priorities with strong attention to detail. Experience handling inbound phone calls and communicating effectively with internal and external contacts. Proficiency with Microsoft Outlook, including calendar and email organization. Comfortable using Canva and other digital tools to prepare organized, detail-focused materials. Strong organizational skills with the ability to manage tasks independently and meet deadlines. Familiarity with scheduling and general administrative support in a fast-paced environment. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .