We are looking for a highly organized, detail-oriented Administrative Assistant who is energized by supporting others and keeping important details moving smoothly behind the scenes. The ideal candidate will be aligned with our company's core values and will enjoy managing administrative tasks for various members of our leadership team. The Administrative Coordinator role plays an integral part in providing general administrative support for the management team and company. It is a vital part in building and maintaining relationships with team members, subcontractors and the community at large. The role involves a wide ranges of tasks including, coordination of details related recruitment of team members, communication with subcontractors, vehicle registration and company property records, office and showroom maintenance and company event/meeting planning.

Duties/Responsibilities:

• Administrative Coordination
• Assist with answering and directing phone calls to the appropriate department. Coordinate mailings and other company communication. Assist with a variety of administrative tasks for various departments including sales, marketing, design, construction and human resources. Other administrative duties as assigned.
• Leadership Schedule Management
• Mange daily calendar for company owner and Director of Strategic Growth including details regarding calendar scheduling, phone messages, travel arrangements and events.
• Human Resources
• Assist with human resources tasks including candidate phone screen interviews, new employee onboarding, team member birthday/anniversary recognition, company award recognition and PTO approval and record keeping.
• Office/Showroom Maintenance
• Manage all office supply purchasing and inventory, office food and beverage purchasing and maintain general appearance of showroom. Manage company apparel inventory.
• Team Event Planning
• Assist in planning team and company events and meetings. Foster team environment. Manage travel arrangements for any team member company-related travel.
• Adherence to Company Procedures
• Contributes to efforts that make KCBR a great place to work. Follows procedures in accordance with company standards and values. Contributes to process improvement.
• Special Projects
• Completes special projects as they arise.
• Problem-Solving
• Address challenges and unexpected issues that arise, finding solutions to stay on track. Adapts to process change.
• Company Values
• Understand and embody the mission and values of KCBR.

Required Skills/Abilities:

• High school diploma and 2-3 years administrative related experience.
• Proficient in Microsoft office programs including Excel, Outlook, Word and Power Point required.
• Excellent communication skills.
• Excellent organizational skills with schedules and tasks.
• Proficiency in multitasking.
• Ability to adapt to change and remain flexible and efficient in a fast-paced environment.
• Possess strong critical thinking skills to effectively address challenges and find solutions quickly, even when under pressure.

Success Measurements:

• Accuracy
• Maintain accurate and timely records including for all company property and subcontractors.
• Communication
• Communicates clearly and proactively with management, internal stakeholders, subcontractors and clients. Problem solves proactively and constructively. Plans and runs successful employee events. Brings creativity to all employee communication and engagements.
• Flexibility
• Adapts to changing priorities and maintains efficiency in a fast-paced environment, demonstrating flexibility and critical thinking when faced with challenges.
• Technology Proficiency
• Proficiently utilized Microsoft suite, Buildertrend and all other company communication/technology tools. Uses technology to implement daily work and special projects.
• Reliability
• Upholds company values and confidentiality, ensuring trust and integrity in all financial practices and ensures adherence to company procedures and standards.

Must demonstrate the following behaviors:

Personable Communication; Time Management; Accuracy; Self Starter; Critical Thinking; Integrity and Trust; Team Building; Planning and Priority Setting; and Process Management.

Physical Requirements:

• Ability to sit for extended periods of time.
• Occasional in-town travel and lifting/transporting small materials.

KCBR Core Values:

Do The Right Thing.

• Greatness stems from a commitment to ethical decisions and reflects a commitment to trustworthiness and high-quality results. Maintain a Can-Do Attitude.
• We embrace a can-do spirit individually and as an organization by meeting challenges with optimism, confidence, and a solution-oriented mindset. Collaborate for Success.
• We collaborate for success by combining our strengths, sharing ideas, and working together with a unified purpose. We respect each team member's unique strengths and contributions and always present a united front to our clients. Embrace a Growth Mindset.
• We see challenges as opportunities, not obstacles.

Setbacks become lessons and feedback becomes a gift. This is both an individual pursuit and a team quest.

Job Type:

Full-time Pay:

$22.00

• $28.00 per hour Expected hours: 30.0
• 40.

0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Referral program Retirement plan Vision insurance Application Question(s): Can you pass a background check? Can you pass a drug screen>

License/Certification:

driver's license (Preferred)

Work Location:

In person