Administrative Coordinator 3 or 4

LSU Health New Orleans seeks candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, military status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. LSU Health New Orleans is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (HRMADA@lsuhsc.edu) LSU Health New Orleans School of Dentistry Prosthodontics Department is seeking motivated applicants for the position of Administrative Coordinator 3 or 4.

Core competencies include:

Accepting Direction:

The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability:

The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Communicating Effectively:

The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Focusing on

Customers:

The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Following Policies and Procedures:

The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here . Job Duties and Responsibilities, but not limited to, Administrative Assistant to the Department Head Manage all administrative functions for the Department Head, including calendar coordination, travel arrangements, meeting scheduling, and preparation of required documentation for faculty and residents. Maintain departmental accounts with the LSUH Foundation; process payments and reimbursements as needed. Prepare and process reimbursements for faculty for dues or memberships paid through departmental or foundation accounts. Initiate and monitor purchase requisitions; approve invoices and ensure accurate posting to appropriate accounts. Assist in organizing annual postgraduate applicant interviews (communication, scheduling, and candidate information tracking). Maintain and update clinic forms and manuals as needed. Assist with postgraduate orientation logistics. Monitor and approve clinic invoices, ensuring accurate posting to appropriate accounts. Maintain the department P card and correctly allocate expenses. Maintain inventory records of Department and clinic equipment, including serial numbers, coordinate tagging and disposal with Inventory Services. Assist with recordkeeping required for Commission on Dental Accreditation (CODA) compliance under direction of the

Program Director Appointment Type :

Classified Probational Work Schedule:

Monday - Friday; work hours will be determined by the department

Work Location:

1100 Florida Blvd, New Orleans, LA 70119

Compensation:

Starting rate of pay is dependent upon applicants' qualifications. This is a Civil Service Position. Pre-employment Drug testing and Criminal Background check are required. This position will require selected applicant to be in a probationary status for at least 6 months.

How To Apply:

To apply to this vacancy, click on the following link: http://careers.lsuhsc.edu/cw/en-us/job/496403?lApplicationSubSourceID= • Information to support your eligibility for this job title must be included in the application. (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Comprehensive benefits are available to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement plans; generous annual and sick leave; 14 paid holidays per year; and an employee health primary care clinic. See following link for more details on our benefits offerings: LSUHSC, New Orleans - Benefits Other employee benefits include a full-service credit union, wellness benefits featuring complimentary fitness center membership for employees and their spouses, employee assistance program, campus assistance program, and pet insurance option. More information about these benefits can be found on this webpage: Additional Benefits For further information about this vacancy contact: Ora Jones LSU Health Sciences Center HR Management Department 504.568.7378