An Administrative Supervisor supervises administrative services in a larger company or organization. Manages office and business supplies, or documents and improves efficiency in office and administrative procedures, or supervises administrative staff. Coordinates with company operations directors and managers.
This is a part-time position located at the State Museum in New Orleans, LA. This position is essential to maintain the efficiency and professionalism of the administrative office of the Presbytere. This position serves as the primary point of contact for the administrative office, managing the museum's main phone line. This position will also perform key financial and administrative support tasks such as posting accounts payable invoices, issuing cash disbursements, mailing vendor checks, maintaining invoices and expense records, reconciling ledgers and completing bank reconciliations, etc. The Louisiana State Museum's collections and educational programs stimulate awareness and appreciation of our state's rich and diverse history and culture. An ideal candidate should possess the following competencies:
Accepting Direction:
The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability:
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures:
The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here .
Job Duties:
Manage the museum's phone lines and process incoming calls. Field questions about the museum hours, parking, exhibits, tickets, etc. Welcome visitors, vendors, and contractors to the LSM and assist them with direction or connecting with staff. Process incoming and outgoing mail. Post Irby Trust accounts payable in accounting software. Issue cash disbursements in accounting software and mail vendor payments. Research outstanding payables inquiries. Maintain invoice and expense records. Reconcile Accounts Payable ledgers with the General Ledger. Prepare Irby Trust monthly bank reconciliations. Support the Executive Assistant with board and committee work. Prepare correspondence and arrange New Orleans staff meetings. Serve as a relief Ticket Information Coordinator. Provide support for museum functions and special events.
Position-Specific Details:
Location:
This position is based in New Orleans, LA. Appoint ment
Type :
This position will be filled as a part-time Classified WAE, limited to 1,245 working hours in a 12-month period. •Starting Hourly Pay varies, depending on experience.•
Work Schedule:
This is a part-time position that reports in-office. This position may be required to work evenings, weekends, and/or holidays.
Compensation:
Compensation offered will be dependent on level of experience and/or certification, so please be sure to include all education and work experience for consideration. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. • Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.• The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. Louisiana as a State, is a Model Employer for People with Disabilities. For further information about this vacancy contact: Pacee Wallace Department of Culture, Recreation, & Tourism 1051 N. 3 rd Street Baton Rouge, LA 70802
