Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday; 8:00 a.m. - 4:30 p.m.; full-benefits This is a civilian administrative position assigned to the Technology Section and is primarily responsible for overseeing and coordinating Public Information Act (PIA) requests. This position will ensure the timely and accurate processing, and fulfillment of public records requests in compliance with the Maryland Public Information Act (MPIA) and all relevant laws, regulations, and internal procedures. Supervision is received from the Technology/Training Commander.

NOTE:

The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate. Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE

Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee. 11 days of Vacation leave with increase after 2 years of employment 15 days of Sick leave with unlimited annual carryover 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays) Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending Employee Health Center with no or low-cost primary and urgent care 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit County and Employee funded Defined Benefit Pension Plan Vesting after 5 years of service Additional service credit for eligible previous public service, military service, etc.

Work/Life balance programs include:

Employee Assistance Program and Employee Wellness Program Generous Tuition Reimbursement Program Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE:

Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. For more information, visit our benefits page on the Frederick County Government job opportunities webpage . Serve as the Public Information Act (PIA) facilitator, responsible for reviewing requests and collaborating with internal teams to determine access to public records in compliance with the Maryland Public Information Act (MPIA) Receive, review, prepare, edit, and disseminate information in response to MPIA requests submitted by citizens, journalists, and external entities Administer the online records request system to review, assign, and fulfill incoming requests Utilize internal record management systems to research and locate documents relevant to each request Collaborate with other agency sections to identify, review, and compile records Monitor mandated MPIA timeframes of all aspects of requests Identify and redact confidential, privileged, private, or exempt information prior to release as needed Consult with the Maryland Attorney General's Office and/or the Frederick County Attorney's Office on complex or sensitive requests Compose and/or prepare formal response letters to requestors and others as needed citing MPIA law Maintain and update departmental files, records, logs, and tracking spreadsheets to support operational accuracy Ensure compliance with federal and state laws regarding transparency, confidentiality and release of information Create, update and maintain computerized and manual files and filing systems, while complying with record retention policies Review and prepare cost estimates relating to the reproduction of requested records Handle cash transactions and maintain fiscal records related to public information dissemination Perform various clerical duties necessary to operation (photocopy, file, prepare mailing labels, sort mail, etc.) Prepare presentations and documents for meetings, as needed Support program operations and assist with routine administrative tasks during special projects or departmental needs Perform other related duties as required To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions. The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. High school graduation or the equivalency Minimum 3 years of administrative support work experience Substitutions for the above-listed required education and experience are an Associate's Degree with 1 year of work experience as described above.

KNOWLEDGE/SKILLS/ABILTIES

A successful incumbent operating in this role displays the following: Knowledge of laws and regulations (MPIA and local government procedures) Knowledge of overall Records Section operations Strong clerical skills including the ability to accurately update and maintain manual and computerized files and filing systems Ability to effectively access and utilize word processing and data management systems and equipment Ability to work with sensitive information and maintain appropriate confidentiality Knowledge of technology (i.e. computer, wireless devices, Internet) Ability to organize work, determine priorities and complete assigned work with minimal supervision Ability to maintain effective working relationships with staff, including interdepartmentally and the general public Ability to manage various assignments; plan, organize, and prioritize workload and schedules to meet division needs Ability to utilize various software applications and computer systems required of the position Strong and effective spoken and written (English) communication skills Ability to type efficiently, perform clerical duties, and data entry Skilled in verbal and written communication Basic mathematic skill to be used for basic budgeting Skilled in phone etiquette Skilled in customer service

PREFERENCE MAY BE GIVEN FOR

Work experience in local or county government Additional years of administrative support work experience Work experience collaborating with other agencies Work experience maintaining a file management and/or electronic data management system

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

While working in this position, the employee is required to constantly sit; frequently perform repetitive motions; occasionally walk, stoop, lift up to 20 pounds, push up to 40 pounds, pull up to 40 pounds, and reach; rarely climb and lift between 20-50 pounds While working in this position, the employee is required to constantly work indoors; and rarely work outdoors Available for some varied work hours to accommodate meetings or other departmental commitments This position is subject to random drug testing When considered under the Frederick County Employees Retirement Plan, this position is designated as "non-uniformed"

KIND OF EXAMINATION

(may include): 1) An evaluation of training and experience 2) Related office skills testing 3) One or more interviews 4) A pre-employment background investigation 5) A pre-employment polygraph test (inquiries include criminal, credit, drug use and personal history) 6) A pre-employment drug test