Administrative Coordinator

We are looking for an Administrative Coordinator to provide organized, responsive support. This contract position will focus on managing schedules, coordinating meetings and events, preparing business communications, and handling sensitive records with accuracy and discretion. The ideal candidate brings strong administrative experience, confidence with Microsoft Office tools, and the ability to work smoothly with colleagues across multiple departments.

Responsibilities:

• Manage complex calendars for multiple leaders, arranging appointments and resolving scheduling conflicts using Microsoft Outlook.
• Organize and maintain employee documentation by scanning, digitizing, naming, and filing records in a secure and compliant manner.
• Coordinate logistics for onsite and virtual meetings, including room preparation, technology setup, catering, agendas, materials, recordings, and follow-up notes.
• Draft, revise, and format correspondence and internal documents with a high level of accuracy and care.
• Provide day-to-day administrative support such as tracking tasks, responding to requests, and helping maintain efficient office operations.
• Partner with administrative colleagues and cross-functional teams to ensure consistent support across the organization.
• Handle confidential information carefully while supporting records management and other sensitive administrative processes.
• Support inbound communications and scheduling needs, ensuring timely responses and a detail-oriented experience for internal stakeholders.