Administrative Coordinator for Advancement Services (aHEO)

Administrative Coordinator for Advancement Services (aHEO) The City University of New York (CUNY) - 3.9 New York, NY Job Details Full-time $72,236 - $77,269 a year 4 hours ago Benefits Health insurance Paid time off Qualifications Bachelor's degree Full Job Description Administrative Coordinator for Advancement Services (aHEO)

POSITION DETAILS

The Advancement Services Coordinator, reporting to the Director of Data, Analytics & Advancement Services at The City College of New York's Office of Institutional Advancement, Communications and External Relations (OIACER) provides operational support for gift processing and key advancement systems. Working closely with the Database Manager and Coordinators, this role ensures accurate gift intake, consistent data flow, and reliable use of advancement tools for fundraising and communications. (Campus-specific Information and duties) Gift Intake & Processing Serve as the primary intake point for gifts and related documentation. Maintain the daily gift log and support reconciliation with Finance. Enter gift and constituent data in Raiser's Edge / NXT (checks, online gifts, recurring gifts, basic ACH/wire info). Scan and upload gift documentation following established procedures. Provide additional processing support during peak periods (Giving Day, events, year-end). Advancement Systems Support Support daily operations of email marketing, event registration, and digital form/e-signature tools. Assist with contact list preparation, imports/exports, and event registration workflows. Monitor standard digital forms and maintain basic system documentation and file conventions. Process Support & Coordination Coordinate transfer of archived documents into the database. Assist with onboarding and refresher training for staff using advancement tools. Flag data/process issues and assist with implementing workflow updates. Collaborate regularly with Finance and Development to ensure timely and accurate processing.

QUALIFICATIONS

Bachelor's Degree required.

CUNY TITLE OVERVIEW

Supports College fundraising activities by providing operational and analytical support. Researches potential funding programs and opportunities Researches, compiles, and prepares various data for reports and analysis Participates in drafting funding proposals, applications, and other correspondence Assists with prospect research Prepares pre- and post-solicitation materials Provides support for fundraising activities and events May supervise office operations and/or monitor department budget Performs related duties as assigned

Job Title Name:

Development Coordinator

CUNY TITLE

Assistant to

HEO FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary Range:

$72,236 - $77,269. Salary commensurate with education and experience. CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the

PSC-CUNY

collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting in CUNYfirst, please click on "" on the bottom of this page and follow the instructions. If you are viewing this job posting externally, please apply as follows: Go to www.cuny.edu and click on "Employment" Click "Search job listings" Click on "More search options" Search by Job Opening ID number 32140 Click on the "" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS

doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

May 15, 2026 JOB

SEARCH CATEGORY CUNY

Job Posting:

Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY CUNY

encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID:

32140

Location:

City College of New York Job Type:

Full-Time