Job Summary We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support across departments. Your proactive approach, combined with excellent communication skills and technical proficiency, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant organization committed to excellence and growth. Duties Manage front desk operations, including greeting visitors and answering inbound calls with professionalism and courtesy Coordinate calendar management, scheduling appointments, meetings, and events with precision and attention to detail Prepare, proofread, and process correspondence, reports, spreadsheets, and other documents using Microsoft Office, Google Workspace, and productivity software Maintain accurate filing systems—both electronic and paper—ensuring quick retrieval of information when needed Support bookkeeping tasks such as data entry, invoice processing, and basic record keeping using QuickBooks or similar software Provide exceptional customer service by addressing inquiries promptly via phone or email and assisting clients or visitors effectively Assist with office management duties including supply ordering, maintaining office equipment, and ensuring a clean, organized workspace Post job openings on Indeed and other hiring platforms Screen resumes and conduct initial phone interviews Coordinate interviews with hiring managers Assist with onboarding new employees Skills Strong computer literacy with proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with productivity software Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Effective communication skills both verbally and in writing Knowledge of office management procedures including filing systems, calendar management, and data entry techniques Familiarity with bookkeeping tools like QuickBooks for basic financial tasks is preferred Demonstrated clerical experience in administrative roles Strong time management skills to prioritize tasks effectively while maintaining attention to detail Ability to proofread documents carefully for accuracy Customer support experience to assist clients confidently and courteously

Pay:

$25.00 - $30.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person