Administrative Assistant - Property & Renovation Coordination $40,000-$50,000 per year | Full-time | Monday-Friday, 8:00 AM-4:30 PM We are seeking an organized and dependable Administrative Assistant to help with the day-to-day management of a privately owned portfolio of rental properties and ongoing renovation projects. This is primarily an administrative and coordination position , not a construction or skilled-labor position. The successful candidate will help keep property records, contractors, bills, payments, schedules and outstanding work organized. Responsibilities Maintain and update lists of work being completed at various properties. Keep track of contractors, scheduled work, outstanding items and completed work. Enter invoices, receipts and credit-card expenses into our property-management system. Maintain organized records and paperwork for each property. Track contractor estimates, invoices, payments and remaining balances. Make and receive phone calls with contractors, tenants and suppliers. Schedule contractors and property appointments and follow up on outstanding work. Order materials and supplies when needed. Assist with rental-property paperwork and general office duties. Occasionally visit local properties to check progress, take photographs or meet a contractor. Prepare and maintain simple Excel spreadsheets and reports. Keep the owner updated on items that require attention. Qualifications Strong organizational skills and attention to detail. Comfortable working on a computer and entering information accurately. Experience with Microsoft Word and Excel. Good telephone and communication skills. Ability to keep track of multiple tasks at the same time. Dependable and able to work independently. Previous office or administrative experience preferred. Real estate, property management, bookkeeping or construction-office experience is helpful, but not required. Experience with Rentec Direct is helpful but not required; training will be provided. Must have reliable transportation for occasional travel to properties in Lackawanna and Luzerne counties. Benefits Health insurance Dental insurance Vision insurance Paid time off Job Type Work Location Full-time In person

Pay:

$35,000.00 - $45,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

In person