Job Summary The Administrative Coordinator provides broad administrative, financial, and operational support that keeps the office and executive team running smoothly day to day. This hybrid role requires a minimum of two days a week in our East Wenatchee office. This role handles light accounting tasks such as processing and entering incoming payments, provides basic HR administrative support to staff, coordinates equipment and access issued to employees, and supports executives with meeting preparation and special projects. The Administrative Coordinator also serves as a key point of contact for vendors and a general resource for staff across the organization.

Primary Duties:

Financial & Accounting Support Receive, scan, and prepare incoming checks and payments for deposit and processing, completing the deposit of physical checks when needed. Accurately enter financial and payment data into accounting or tracking systems. Maintain organized, accurate records of receipts, invoices, and related financial documentation. Perform administrative tasks as needed, referring accounting-specific questions to finance/accounting staff. General Office Support Responsible for answering incoming calls on the AHP main line promptly and professionally, providing accurate information, directing calls to the appropriate department, and responding to voicemails as needed. Support day-to-day office operations, including mail handling and facility coordination. Serve as a point of contact for vendors, respond to inquiries and coordinate service needs. Order and maintain office supplies and maintain vendor relationships for office services. Provide general administrative support to staff across departments as needed. Executive Support Assist executive staff members with meeting preparation, including materials, agendas, and logistics. Draft, distribute, and follow up on meeting agendas and action items as requested. Support special projects and initiatives led by leadership, tracking tasks and deadlines. Manage scheduling, calendars, and travel arrangements as needed. HR Administrative Support Serve as a first point of contact for employees seeking HR forms, policies, or general guidance. Track and coordinate badge issuance and building access for new and departing employees. Support onboarding and offboarding logistics in coordination with HR. Assist with maintaining accurate and up-to-date personnel files and HR documentation. Equipment & Asset Coordination Coordinate with IT staff and vendor on equipment setup, returns, and basic troubleshooting requests. Serve as a back-up for IT equipment logistics, including issuing, tracking and collecting equipment when IT staff are not available. Maintain an accurate equipment inventory and asset log. Ensure equipment agreements and acknowledgements are signed, tracked, and filed. Requirements/Qualifications High school diploma required; Associate's degree in Business Administration or a related field preferred. 2+ years of administrative, office support, or bookkeeping-adjacent experience. Comfortable working with numbers, data entry, and financial documents; no formal accounting background required. Highly proficient with MS 365 tools, including Outlook, Teams, SharePoint, OneDrive, Word, and Excel. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to handle confidential information with discretion and professionalism. Ability to manage multiple priorities and competing deadlines independently. Experience in a healthcare or nonprofit environment preferred. Environmental Factors Must be able to sit, stand, and walk for extended periods during the workday. Must have sufficient speech, visual, and hearing abilities to communicate effectively with staff, vendors, and customers. Regular use of a computer, keyboard, and phone for extended periods. Must be able to lift, carry, or move office supplies and equipment up to 20 pounds.

Pay:

$20.95 - $26.66 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

Hybrid remote in East Wenatchee, WA 98802